وظيفة شاغرة لمساعد مالي (Finance Assistant)

The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations.

The following are eligible to apply:

ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.

External candidates

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 42036 USD yearly.

Organizational Setting

This position is located in the Regional Administrative Services (RAS) unit in the Regional Office for Arab States. The unit is responsible for all the financial, administrative and budgetary matters of the region in accordance with ILO rules, regulations and instructions. The incumbent, under the supervision of Chief RAS, provides a range of specialized finance and administrative support services in an efficient, effective and client-oriented manner. Work involves using the enterprise resource planning (ERP) system to process transactions for financial clearance and payment processing. The incumbent performs at a fully operational level and resolves a variety of recurring and non-recurring operational issues, requiring the correct application of financial rules and regulations, policies, procedures and guidelines, especially those in support of development cooperation projects.

Main Purpose

As a team member, the incumbent provides a range of specialized finance and administrative support services in an efficient, effective and client-oriented manner. Work involves using the enterprise resource planning (ERP) system to process transactions for financial clearance and payment processing. The incumbent performs at a fully operational level and resolves a variety of recurring and non-recurring operational issues, requiring the correct application of financial rules and regulations, policies, procedures and guidelines.

The position works under the supervision of the Chief, Regional Administrative Services. Supervision received is focused on the timeliness of process execution and the quality of outputs. The incumbent works with a moderate degree of independence and in collaboraton with the Senior Administrative Finance Officer. Work is reviewed for correctness in application of financial rules and regulations, policies, procedures and guidelines.

Working Relationships

Internal contacts are with staff and managers in field offices, project locations and headquarters to provide support and exchange information on specialized processes and issues related to service delivery. The incumbent regularly liaises with and receives guidance from the regional finance unit.

External contacts are primarily with service providers, banks, United Nations (UN) agencies and other international organizations to obtain clarifications and to seek or provide information for the completion of pending issues.

Key Duties and Responsibilities

• Perform a range of specialized finance support functions and services for operational and payment-related work of the Office, including initiating and processing financial transactions in the enterprise resource planning (ERP) system and verifying that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
• Process accounts receivable including billing, adjustments and changes. Manage cash receipts and petty cash.
• Undertake monthly bank reconciliation and follow up on outstanding issues including contacting banks to clarify issues on account statements.
• Monitor expenditure and budget allocations, updating information on local currency bank accounts and informing supervisor when funds need to be replenished.
• Maintain and update spreadsheets and databases for internal expenditure control purposes. Prepare inputs, run reports and extract and compile financial data and present information on the status of financial resources of the Office to support analysis and reporting needs.
• Respond to requests for general information and routine queries on status of payments and other budgetary issues.
• Keep abreast of financial rules and regulations, policies, procedures, guidelines and processes and share information with concerned parties.
• Perform other relevant duties as assigned.

Minimum Requirements

Education

Completion of secondary school education

Experience

Minimum of five years of operational or administrative support work experience including providing financial operations support services. Experience of working with an enterprise resource planning (ERP) system.

Languages

Excellent command of English language.  Working knowledge of Arabic language.

Knowledge and Competencies (technical/behavioural)

• Knowledge of financial administration and/or accounting techniques.
• Knowledge of international accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards.
• Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:

• Ability to interpret and work within the applicable financial rules and regulations, policies and procedures.
• Ability to adapt quickly to new software and systems.
• Accuracy and attention to detail.
• Sense of responsibility to maintain data integrity.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Candidates assessed by the Panel and considered to be eligible for appointment but who are not selected for this vacant post may be offered an assignment to another position at the same or lower grade provided that they meet the minimum qualifications required.