مطلوب مدير المالية والمحاسبة لدى NGO

Médecins Sans Frontières (MSF) / أطباء بلا حدود  is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

We offer basic healthcare, perform surgery, fight epidemics, rehabilitate and run hospitals and clinics, carry out vaccination campaigns, operate nutrition centers, and provide mental healthcare. Our activities include the treatment of injuries and disease, maternal care and the provision of humanitarian aid. Where necessary, we set up sanitation systems, supply safe drinking water, and distribute relief to assist survival.

Accountabilities:

• Being responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts,  receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.
• Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet, and reporting the mission’s accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them
• Being responsible for the financial management of donor contracts e.g. preparing and verifying the financial reports to donors, following up and analyzing the need for amendments. Ensuring reporting conditions are met and stakeholders in the mission are informed of their responsibilities (for example, logistics for stock inventory, quotes)
• Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations.
• Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset management
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people’s capabilities
• Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system
• When required, briefing all staff involved, on specific accountancy management (Mission Coordination Team, Administration Managers, Logistics Managers, etc).
• Coordinate the rebilling of expenses with other mission/OCs and timely validate the intermission voucher/Stock transfer vouchers in Unifield based on the supporting documents provided.
• Update the Hawala Bank register.
• Train/Coach accounting team of the mission.
• Provide feedback on the monthly accountancy of the project and coordination.
• Ensure the completeness of the physical accounting documents on monthly basis.
• Ensure mission accounting documents are scanned and archived in a timely Manner.
• Order payment preparation, followed by validating supplier Invoices in the Accounting software (Unifield)
• Partner follow up; Advance Closure-financial report-Supporting documents-advance request payment.
• Monthly HQ entries validation as per Coordination/projects budget split.
• Salaries preparation-Importation-Mission’s specific adjustments and reconcile entries in the Accounting software (Unifield).
• Combine VAT entries in the Accounting Software (Unifield) that should be declared to the authorities by OCBLB mission.
• Sharing exchange rates with FAC monthly.
• Specimen of authorized signatures is up to date.
• Partner creation of third parties in the Accounting software (Unifield) for the whole mission and activate Expatriation third party and staff when needed.
• Monthly follow-up on the mission’s open advances

Experience:

• Essential 4 years previous experience in similar relevant position jobs.
• 2 years’ Experience working with INGO in similar position. Working with MSF in similar position will be added advantage.

Competences

• Good communication skils
• People Management.
• Commitment.
• Flexibility.
• Results.
• Teamwork.