وظيفة شاغرة مطلوب موظف/ة لوجستي Logistics Clerk (Part-time)

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.

The Logistics Clerk will be responsible:

The Logistics Clerk is responsible to ensure all purchases ordered on the base. He/she will also in charge of proper archiving of all purchase dossier.

The Logistics Clerk will be the base ICT back up focal point to ensure the base network are working properly and responding to ICT issue at base level, He/she will work closely with the ICT mission focal point and main focal point at base level.

Objective 1: Ensure the smooth running of the supply chain (planning, order, purchase, storage, and deliveries) (40%)

• Prepare and review the supplier purchase orders the purchase dossiers related mainly but not exclusively to direct purchases and framework agreement execution
• Prepares the first draft of the supply chain management documents according to KitLog
• Deal with the orders according to AAH procedures
• Prepare the necessary documents: Suppliers Purchase Order (SPO), etc…
• Purchase the items that have been ordered and respect the logistics procedures of AAH
• Keep requesters informed on the advancement of their orders
• Crosscheck the payments with Procurement, contract follow-up and purchase dossiers
• Organize and follow the deliveries
• Compile documentation to establish and get a complete Purchase Dossier
• Translate from Arabic to English all the document provided by suppliers
• Liaise with Logistic Manager to fill information in PFU
• Make sure the purchase orders are accurate
• Organize the purchase according to the deadline of the delivery expected
• Prepare the SPO and guaranteeing that it is signed by all parties
• Prepare procurement requests and supplier purchase orders for the logistics Department under the Action Against Hunger procurement rules.
• Organize the work with car availability
• Prepare PRs issued from Logistics
• Supports in the update of the contract follow up

Objective 2: Premises Management (20%)

• Safety of the working and living environment
• Provision and maintenance of logistical equipment
• Security of logistical equipment, training and assistance to users
• Supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment
• Provision of water and energy supplies to all buildings required for the functioning of the base and the living environment
• Undertaking or supervising the installation, maintenance, and repair of logistical equipment
• Updating the Inventory list at the base
• Assessing the needs for logistical equipment and ensuring proportional allocation
• Supervising an inventory and reporting on the state of repairs of property on arrival and departure
• Supervision of the energy sources : maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)

Objective 3: Liaise with AAH Administrative Department (15%)

• Review invoices before submission to Admin department
• Transfer the approved invoices to the accounts department for payment to suppliers, together with all documentation required for a full purchase dossier
• Arrange with Admin about cash advance and return the advances on time
• Verify that all invoices include the necessary information and make copies

Objective 4: Archiving Management (15%)

• Scanning the finalized Purchase Dossier
• Scanning all the documents related to the Supply Chain (PR, SRO, DN, etc…)
• Archiving the Hard copies in an organized way
• Archiving the Soft copy on the NAS/NHF/TEAMS channel

Objective 5: Implement and ensure the performance of information and communication technology and network management (10%)

• Supporting the main focal point on updating the equipment list at the base
• Supporting on Codification of any new equipment purchased
• Support on Leading on Staff loan certificate follow up
• Report any behavior contradicts to AAH ICT policy to Logistics Manager

Objective 6: Security

• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 7: Support humanitarian activities of Action Against Hunger

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Requirements:

• High School certificate with professional experience in logistic/clerical work. University degree preferred on Business Administration, Logistics, Industrial Engineering, or ICT.
• Humanitarian Procurement, donor regulations is a plus, IT knowledge.
• 2 years minimum experience working on projects related to Logistics at humanitarian aid organizations and/or international donors or private sector.
• Knowledge of Microsoft Windows environment, intermediate Excel level required, Intermediate Microsoft word and PowerPoint, Outlook desirable, Power BI desirable
• Motivation and commitment to humanitarian work and values. Excellent communication and organization skills. Flexibility and ability to work under pressure and team worker.

Action Against Hunger – Lebanon seeks to promote gender equality and is committed to empowering women to participate effectively in their communities, we strongly encourage women to apply.

We Strongly encourage people with disabilities to apply.

ACF has a zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA)