In order to apply for this vacancy you need to complete the template on the following link:
https://ee.humanitarianresponse.info/single/GlaI2Sin
A member of our Human Resources team will contact you soon if your profile is considered for the job vacancy, and if more information is needed. If you are not being approached by our Human Resources team, please consider your application automatically registered in our database.
Caritas Lebanon is committed to all Safeguarding Principles and will not tolerate any act in any shape or form of misuse regarding Child Safeguarding Policies and Sexual Exploitation Abuse or Harassment (SEA). All staff must understand that Caritas Lebanon will apply a zero-tolerance policy to SEA and any harassment of any type. Caritas Lebanon is an Equal Opportunity Employer and all applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status. Moreover, Caritas Lebanon will not share any personal data with anyone outside Caritas Lebanon whatsoever unless requested by Law. All applicants are strictly required to adhere to these standards. Therefore, the selected applicant shall be requested to provide additional information to conduct the needed background check.
In addition, Caritas Lebanon will reserve its rights not to hire any applicant who was previously reported for a SEA incident.
JOB SUMMARY
The Administrative Assistant contributes to the efficient day-to-day operations of the Organization office, and supports the work of management and other staff.
MAJOR DUTIES/ RESPONSIBILITIES
- Answer general phone inquiries
- Organize and schedule appointments
- Direct phone inquiries to the appropriate staff member
- Reply to general information requests with the accurate information
- Sort incoming mails, faxes, and deliveries for distribution
- Prepare and send outgoing faxes, mail, and packages
- Follow-up all payments through CRM related to Refugees program and ensure proper settlement
- Follow up all purchase orders with procurement until delivery
- Answer POCs requires and provide them with the needed service
- Forward incoming general e-mails to the appropriate staff member
- Provide administrative support to management and other staff (filing, scanning, CRM, writing mails, Reports, minutes of meeting, etc…)
- Help the management preparing for any event or conference etc…)
- Reply to the requests of the project coordinators on CRM
- Scan and archive all the supporting documents of the Centers
- Share specific information related to our projects with CLMC’s partners
SKILLS
Business Skills
- Maintain positive working relationships with others, both internally and externally
- Excellent oral and written communication skills
- Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations
- Work cooperatively and effectively with others
- Ability to undertake self-directed tasks when necessary
- Excellent time management skills; attention to detail
- Ability to prioritize tasks by assessing situations to determine urgency
Computer Skills
- Microsoft office – all applications
- Good typing skills in Arabic, French and English
ACADEMIC EDUCATION
Bachelor degree in Business Administration or any administrative diploma.
EXPERIENCE & KNOWLEDGE
2 years in relevant secretarial or administrative assistant position.
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