مطلوب موظف لوجستيات إقليمي – الصليب الأحمر النرويجي

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

Job Purpose

The Regional Logistics Officer will ensure/ support that Norwegian Red Cross country teams are able to undertake necessary operational logistics, procurement, and supply chain services.

Job Duties and Responsibilities

– Across the MENA region, support timely and quality logistics services and procurement process in support of Norwegian Red Cross humanitarian project deliveries and in accordance with professional standards
– Support in coordinate the regional support and cooperation with IFRC and ICRC in the region and support Norwegian Red Cross logistics development programmes in the regions
– Prepare and maintain a well-functioning Norwegian Red Cross logistic and procurement operation in MENA Region in close coordination with the HQ and relevant Country Teams in accordance with Norwegian Red Cross standard procurement practices.
– Prepares request for payments ensuring the full supporting documents are in place and ensures that payment requests are signed in accordance with Norwegian Red Cross accountability matrix.
– Maintain and update the procurement tracking on weekly basis and share it with CPMs.
– Control and follow up on procurement plan for the region and make sure it is updated by the Country Offices
– Lead on identifying and maintaining an up-to-date suppliers list for different countries in the region and different procurement categories.
– Conduct reference check for nominated suppliers and report it to the senior logistics officer.
– Control and follow up on the procurement processes conducted by HNS’s for local procurements and make sure it’s in line with the HNS’s procurement guidelines.
– Assist Senior Logistic officer in conducting HNS’s assessment visits
– Assist Senior Logistic Officer in conducting capacity building for country field office and HNS
– Maintain a channel of communication between different PNS’s to ensure efficient procurement
– Lead or Support on Country Office and HNS local procurement and quality assurance of the procurement process
– Support HQ in conducting a full procurement process following Norwegian Red Cross procurement Guidelines, follow up on the delivery and quality assurance.
– Support in the preparation of Budgeting of Procurement
– Maintain an up-to-date inventory of the moveable assets of the Regional/country office

Fleet management

– Regularly check and ensure that Norwegian Red Cross vehicles are in good condition
– Responsible for the management of the fleet
– Follow up closely with IFRC to make sure that regulations are put in place and followed and liaise with the responsible of IFRC concerning repairs and improvements.
– Collect Logbooks on a monthly basis and report to the IFRC fleet department
– Other duties assigned by the line manager.

Collaboration

– The Logistics Officer will liaise with suppliers and service providers to ensure timely and effective delivery of goods and services to Norwegian Red Cross supported activities in collaboration with the Procurement and logistics offers at the Host National Society.
– The Office will be integrated in the team composed by Senior Regional Logistics Officers and Global Logistics Coordinators at the National Office, jointly establishing and overseeing Norwegian Red Cross Procurement Guidelines and ensuring fluent work relations across units and departments.
– Liaises with international and governmental agencies when appropriate. Together with the IFRC regional office or ICRC country offices, seek consistent communication to ensure purposeful collaboration and risk management in the region.
– Coordinates requisitions and procurement processes with country teams. Supervises technically relevant logistics personnel in Norwegian RC Country Offices.

Education

Relevant University Degree – Required

Professional Qualifications in Logistics Management, Business Administration or equivalent – Required

Experience

Minimum 3 years of Experience – Required

Professional experience in general logistics; including warehousing, transportation, customs clearance & procurement – Required

Knowledge, Skills and Languages

Working in RC/RC National Society or IFRC/ICRC – Preferred 

Experience from medical, or water and sanitation logistics — including warehousing, transportation, customs clearance and procurement — for international humanitarian operations is an asset – Preferred

Demonstrably experience from overcoming legal or other obstacles to carry through with tasks assigned – Preferred

Ability to establish priorities and to plan, coordinate and monitor work plans, and to present concise oral and written logistics operations reports, and other supporting documentation – Preferred

Successful track record of logistics operation management, in high-risk contexts – Preferred

Fluency in relevant IT tools, including with Microsoft Office – Required

Highly organised/time management – Required

LANGUAGES 

Fluently spoken and written English – Required

Good command of another IFRC official language (French, Spanish or Arabic) – Preferred

Competencies, Values and Comments

Professionalism

Communications

Diversity

Accountability

Teamwork

Integrity

IFRC ensures equal employment opportunities.