فرص عمل – منسق الإدارة (منسق الموارد البشرية والمشتريات)

Overall Responsibility

The Qatar Red Crescent Society (QRCS) – Lebanon Delegation is seeking an Admin Coordinator (HR and Procurement Coordinator) to support emergency relief and humanitarian projects. The coordinator will manage daily HR and procurement operations, ensuring compliance with internal policies and donor guidelines, and providing high-quality and timely resources to support humanitarian activities.

Main Duties and Responsibilities

Administrative Management:

• Manage daily administrative operations, including procurement and HR functions.
• Develop and maintain administrative policies and ensure they are consistently followed.
• Coordinate office logistics and maintain a productive work environment.

Procurement Management:

• Oversee procurement operations, including vendor selection, contract management, and negotiation of terms.
• Ensure goods and services are procured according to quality standards and within specified timelines.
• Maintain relationships with suppliers and conduct regular market assessments for competitive pricing.

HR Management:

• Oversee HR processes, including recruitment, onboarding, and staff orientation.
• Maintain accurate employee records and ensure compliance with labor laws and QRCS policies.
• Support performance management processes and facilitate staff development and
  training.
• Address employee concerns and guide HR policies and procedures.

Reporting and Documentation:

• Maintain accurate records of procurement, HR activities, contracts, and staff performance.
• Prepare and submit regular reports on administrative operations, including challenges and resolutions.
• Ensure all documentation is organized and accessible for internal and external audits.

Compliance and Policy Adherence:

• Ensure all administrative activities are transparent and aligned with QRCS and donor regulations.
• Monitor and report any policy breaches or unethical practices to the Office Manager.
• Stay updated on changes in local labor laws and market trends to adjust strategies accordingly.

Coordination and Communication:

• Collaborate with project teams to understand and support their administrative needs.
• Act as a liaison between QRCS and external partners, including suppliers and service providers.
• Facilitate meetings with logistics, finance, and HR teams to ensure smooth operations.

Additional Responsibilities:

• Assist in developing and updating administrative, procurement, and HR policies.
• Be willing and able to travel to project locations to oversee administrative functions as needed.
• Perform other duties as assigned to support QRCS operations and emergency relief efforts.

Qualifications and Experience:

• Bachelor’s or master’s degree in business administration, Human Resources Management, or a related field.
• 4 to 5 years of experience in HR and procurement management, preferably with 2 to 3 years in humanitarian organization.
• Knowledge of HR management systems, procurement cycle tools, and ERP systems.
• Fluency in Arabic and English, both written and spoken.

Skills:

• Strong organizational and logistical skills to manage administrative, procurement, and HR operations effectively.
• Proficiency in HR software, ERP systems, and data management tools.
• Excellent communication and interpersonal skills, with the ability to engage with diverse teams and communities.
• High level of responsibility, cultural sensitivity, and a proactive approach to problem-solving.
• Advanced reporting and documentation skills, with proficiency in Microsoft Office and digital platforms.
• Ability to work efficiently under pressure in fast-paced and dynamic humanitarian environments.
• Strong leadership and team management skills to supervise and support staff.
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