مطلوب موظف/ة موارد بشرية وشؤون إدارية

SAWA for Development and Aid is a Civil Society Organization founded initially as a spontaneous initiative in December 2011 to respond to the arrival of the first 40 Syrian families displaced from Syria into the North of Lebanon.
This initiative then grew to include individual activists, locals and internationals, who worked together (literally meaning ‘SAWA’ in Arabic) to share their knowledge and exchange their experiences in order to support Syrians, internally displaced or refugees in neighboring countries, united by their belief in their right to live in dignity, freedom, and to be active individuals in their communities and wherever they are.
SAWA sees itself as part and parcel of the society, and that it is on a continuous learning journey based on a participatory relationship at all levels with the communities that it works with, whether host or displaced, as well as with local and international partners.
SAWA believes that humanitarian, developmental, and civic work has to always strive to achieve social justice, and so it aims to work with individuals and communities through holistic interventions towards a society based on democracy, pluralism, and the values of citizenship and human rights.

Objective of the Role:

The HR and Admin Officer will play a critical role in the organization by managing human resources and administrative functions effectively and efficiently. This role is responsible for ensuring a smooth and well-organized work environment, supporting staff recruitment, and implementing HR policies and procedures.

Essential Duties and Responsibilities:

•    Manage the recruitment process, including posting job vacancies, screening resumes, conducting interviews, and reference checks.
•    Coordinate employee onboarding, including orientation and training.
•    Maintain personnel records and ensure data accuracy.
•    Assist in the development and implementation of HR policies and procedures.
•    Handle employee inquiries and provide HR-related support.
•    Support the performance appraisal process.
•    Assist in identifying training and development needs.
•    Oversee general administrative tasks such as office supplies management, equipment maintenance, and vendor relationships.
•    Coordinate travel arrangements and logistics for staff when necessary.
•    Ensure compliance with labor laws and regulations.
•    Prepare and submit HR-related reports as required.
•    Assist in resolving employee issues and conflicts.
•    Promote a positive and inclusive workplace culture.
•    Monitor and implement health and safety procedures.
•    Identify and coordinate training courses in line with development plans.
•    Coordinate processes related to workplace volunteer program.
•    Assist with monthly payroll processing activities.
•    Assist with the development of the organization’s policies and procedures as required and support implementation.
•    Ensure HR resources, forms, and documents are up to date and accessible by all staff.
•    Coordinate the annual remuneration review process.
•    Produce and submit reports on general HR activities i.e. leave reports, training reports etc.

Preferred Skills:

•    Demonstrates action taken in identifying hazards, assessing risk, and immediately report any injury, near miss and damaged equipment or any other hazard observed in the workplace.
•    Demonstrates duty of care; considers own safety and the safety of others while at work.
•    Promotes and encourages personal growth and effective communication.
•    Understands and supports policies and procedures of the organization as defined in the Employee Handbook.
•    Displays willingness to assist others, shares knowledge openly, cooperates and supports the department.
•    Receptive and open to feedback.
•    Maintains a positive and constructive attitude that promotes confidence in those around them.
•    Contributes to staff meetings and promotes the exchange of information throughout the organization.
•    Regularly meets with the Line Manager to discuss performance, plans, and current issues for continuous improvement.
•    Exercises initiative in making improvements to work processes and outcomes.

Competencies and Skills:

•    Bachelor’s degree in human resources, business, or a related field.
•    Three to five years of experience in a human resources position or related position.
•    Organized and efficient in daily tasks.
•    Excellent verbal and written communication skills.
•    Able to multitask, prioritize, and manage time efficiently.
•    Goal-oriented, organized, and a team player.
•    Creative problem solver who thrives when presented with a challenge.
•    Encouraging to team and staff; able to mentor and lead.
•    Able present company mission and history clearly and confidently.
•    Great “people-person” skills and professional attitude.
•    Excellent computer skills, Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping.
•    Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, and training.
•    Ability to respond effectively to the most sensitive inquiries or complaints.
•    Ability to make effective and persuasive speeches and presentations or controversial topics to top management, public groups, and/or board of directors.
•    General knowledge of employment laws and best practices.
•    Possesses spoken communication skills.
•    Excellent interpersonal relationship building and employee coaching skills.