مطلوب مساعد/ة اداري لدى corg

وظائف شاغرة
وظائف شاغرة

مطلوب مساعد/ة اداري لدى corg

 

يتطلب رسالة مع الطلب؟:
نعم
توجيهات التقديم:

To ensure a smooth and organized application process, please follow the guidelines below:

  1. Submission Format: Submit your application in a clear and professional format. Attach your Curriculum Vitae (CV) and a Motivation Letter, each as a separate document.
  2. Email Address: Send your application materials to corgrecruit@gmail.com. Ensure that the email is sent from a professional and identifiable email address.
  3. Deadline: The submission deadline is January 31, 2024, at 12:00 PM. Applications received after this deadline will not be considered.
  4. Subject Line: Use a clear and specific subject line for your email, such as “Application for [Job Title] – [Your Full Name]”.
  5. File Format: Preferably submit your documents in PDF format to preserve the formatting and ensure the documents are easily accessible.

Please make sure that your application is complete, and all documents are attached before sending your email. Incomplete applications or applications not following the guidelines may not be considered.

We appreciate your interest and look forward to reviewing your application.

البريد الالكتروني للشخص المسؤول:
الوصف:

Project’s Overview:

Under the framework of our new
project, which aims to enhance socio-economic growth and uplift local
communities in Lebanon, we’re on the lookout for individuals passionate about
making a meaningful impact and ready to contribute to something significant.
This opportunity offers the chance to be part of a team that values efficiency,
collaboration, and excellence. If you’re driven, committed, and eager to be
part of a transformative journey, we encourage you to join us as we embark on
this exciting new venture.

Position Details:

Job Title: Administrative
Assistant

Key Responsibilities:

As an
Administrative Assistant, you will play a pivotal role in underpinning the
operational efficiency of our team by performing a wide range of secretarial
and administrative duties. Your day-to-day tasks will encompass:

  1. Answering Phones, Emails, and Online Inquiries:
    You will take charge of reviewing, reporting, and responding to incoming
    inquiries from various communication channels, including phone calls,
    emails, website comments, and social media inquiries from official
    organization accounts.
  2. Scheduling Appointments and Events: You will
    manage the scheduling of an array of meetings and events such as partner
    meetings, team meetings, employee interviews, conferences, travel
    arrangements, and organization’s events, primarily utilizing office
    software and online tools.
  3. Data Organization: You will be responsible for
    the accurate entry of numeric data into Excel files, Google forms or
    timesheets, updating various databases, transcribing voice notes,
    documenting meeting minutes, and preparing briefs for projects/tasks, all
    while emphasizing accuracy and proficient keyboarding skills.
  4. Organizing/Updating/Archiving Files: Your
    duties include setting up the organization’s files, ensuring that current
    files are regularly updated, securing confidential information, and
    maintaining an efficient filing and archiving system to facilitate the
    easy retrieval of files, both in print and digital formats.
  5. Assisting in Team Members’ Task Management:
    You will assist in managing team members’ tasks, ensuring a streamlined
    workflow. This includes helping managers schedule events and following up
    on tasks to ensure they are completed in a timely and efficient manner.
  6. Assessing and Managing Office Needs: Your role
    involves assessing the office’s requirements in terms of supplies, water, stationery,
    and cleaning products. You will be responsible for closely monitoring
    inventory levels and coordinating with vendors to ensure timely
    procurement.
  7. Preparing Documents and Reports: You will be
    involved in creating inter-office memos, editing and formatting reports,
    developing presentations, organizing and collating documents, drafting
    emails and letters, and ensuring the smooth operation of standard office
    equipment such as printers, scanners, and projectors.
  8. Managing Office Services: You will oversee the
    office’s cleanliness by liaising with various suppliers, office cleaning
    staff, and maintenance personnel. Your role includes coordinating cleaning
    schedules, ensuring cleaning supplies are well-stocked, and maintaining
    open communication with service providers to ensure the office remains a
    clean, well-operational and welcoming environment for all staff and
    visitors.
  9. Overseeing Office Assets and Inventory: You
    will take charge of the inventory management of office assets such as
    stationery, ICT equipment, paper, printing supplies, and all related
    operational stationary and supplies. Your responsibilities include
    tracking the usage, ensuring ample supply, managing stock levels, and
    coordinating the replenishment of these essential items to support the
    smooth running of office operations.
  10. Handling Reception: Your role encompasses
    welcoming visitors, guiding individuals to the appropriate offices or
    meeting rooms, managing the receipt and distribution of deliveries, and
    upholding a professional, welcoming demeanor at all times.

Qualifications:

  • Bachelor’s degree in Social Science or a related
    field.
  • A minimum of 2 years of experience in a similar
    administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel,
    PowerPoint).
  • Fluency in Arabic and English; proficiency in French
    is a plus.
  • Experience in operating project management software.
  • Strong organizational skills with the ability to
    multitask.
  • Excellent communication skills, both written and
    verbal.
  • Proven problem-solving abilities and effective time
    management skills.
  • Enthusiastic, team-oriented, and eager to learn.

Work Conditions:

  • Part-time position with the option to choose between
    the following shifts:

    • Monday to Friday, 7:00 AM to 1:30 PM
    • Monday to Friday, 12:30 PM to 7:00 PM
  • Office location: Sin El Fil

Compensation and Benefits:

  • Monthly salary starting $400, inclusive of
    transportation.

Application Process:

Interested candidates are invited
to submit their resume and a cover letter. The application deadline is 31 January
2024. Shortlisted candidates will be invited for an interview and will undergo
a written performance appraisal test as part of the selection process.

آخر تاريخ التحديث:
23 يناير, 2024

قطاع(ات) التدخل:

المناصرة والتوعية, سياسات الأعمال والاقتصاد, الأطفال والشباب, المواطنة, تنمية

آخر مهلة للتقديم:

الأربعاء, 31 يناير 2024

نوع العقد:

دوام ‫جزئي‬

مدة الوظيفة:

Based on performance

الراتب

Starting 400$

نطاق الراتب:

< 800 (USD)

درجة التعليم:

بكالوريوس

تفاصيل درجة التعليم:

متطلبات الخبرة:

بين سنة واحدة وسنتين

اللغة العربية:

بطلاقة

اللغة الانكليزية:

ممتاز

اللغة الفرنسية:

جيد
البلد/المدينة:
  • Lebanon 

مطلوب مساعد/ة اداري لدى corg

 

قم بكتابة اول تعليق

Leave a Reply

لن يتم نشر بريدك الالكتروني في اللعن


*