مطلوب مسؤول/ة الموارد البشرية والميداني

DESCRIPTION: 

1. Purpose 

Traditions and People is a social enterprise working on projects to preserve culinary traditions, and rural heritage and promote community development through women empowerment, youth employment, respect, ownership, and passion for excellence. Traditions and People is a social enterprise working on projects to preserve culinary traditions, and rural heritage and promote community development through women empowerment, youth employment, respect, ownership, and passion for excellence.

The HR and Field officer will be responsible for implementing the project’s activities in the field, monitoring the project assistants’ work, and supporting in drafting the project’s reports as required.

 

2. Reporting Lines 

HR Operations Supervisor / Program Manager

3. Organizational Relationship

He/She will support the PM in supervising the two project assistants when needed.

4. Specific Duties and Responsibilities 

4.1. Tasks related to cash for work programs

• Conduct outreach – Poster hanging and ask partners to post on their premises & their social media
• Perform Vulnerability assessment & select the most vulnerable.
• Recruit & maintain accurate personnel data on CFWs.
• Follow-up on CFWs issues/requests, in collaboration with the project manager.
• Prepare the payment and the paperwork needed for the CFWs. (timesheets, contracts, payslips…)
• Prepare and conduct the training needed for the youth
• Follow up with Partners to share potential CFWs
• Follow up on the Budget set by the finance officer and report back to the project manager
• Prepare the project’s reports as required respecting the guidelines and deadlines.
• Collect the necessary information and data to produce informative reports.
• Track the target achieved vs indicators and adjust field activities accordingly.
• Conducting field monitoring.

مطلوب مسؤول/ة الموارد البشرية والميداني

4.2. Tasks Related to HR Administration at SET

• 1. Recruitment
• Draft and post job vacancies on all HR-related platforms: Daleel Madani, Linked In, and university websites….
• Screen CVs received.
• Perform 1st telephone screening.
• Send CVs to managing partners for review & selection.
• Contact selected candidates for in-person interviews.
• Participate in interviews & candidates’ selection
• Perform background checks.
• Prepare job offers and contracts, pending approval from Managing Partners.
• Assist new employees in signing all needed documents
• Create a profile on Softmind (or similar HR software).
• Send a welcome email, introducing the new hire.

2. Conduct general employee orientation

1. Introduce new hires to all team members.
2. Introduction to supervisor/manager…for a specific orientation.
3. Clarify Staff Manual policies & procedures.
4. Ensure signature of all employment documents: employment agreement, job description, staff manual, Code of Conduct…

3. Assist in performance appraisal

• Create the PA plan based on the staff joining dates – 1st appraisal within 2-3 months, of the joining date.
• Complete the PA forms with related KPIs.
• Send an empty form to the assessors, along with the position’s Job description, 1 day before the due PA.
• Assist in the PA interview – provide HR perspective, based on personnel files (critical incidents, warnings, and rewards…)
• Follow up on the manager’s recommendations for subsequent actions.

Administer SET personnel data accurately & timely

• Complete timesheets.
• Document sickness, annual leaves, and vacations
• Ensure proper medical reports are available for sick leaves…

Ensure proper HR Policies and procedures implementation and follow-up

• Clarify and refer staff to the Staff Manual for general policies & procedures.
• Refer to HR policies & procedures for all HR-related matters – warnings, rewards, extra hours pay…
• Ensure they are applied accurately & timely.

Organize team events to promote team spirit & wellness

• Coordinate with related staff the activities requirements – food, transportation…
• Documenting events outcomes.

Reporting

• Daily report to MPs & HR Operations Supervisor
• Monthly reporting – HR summary report.

a. Skills & knowledge:

• Experience in field outreach work.
• Extensive knowledge in dealing with local partners and CFW.
• Extensive experience interacting with different stakeholders including beneficiaries, local governance, and municipalities’ leaders.
• Knowledge in writing clear and results-oriented reports.
• Motivated self-starter who enjoys working in a collaborative and international environment
• Ability to work under pressure.

b. Experience: 

At least   1-3 years of relevant experience, especially at NGOs, academic organizations, standard-setting bodies, and public agencies focused on humanitarian aid.

c. Academic background: 

• Bachelor’s degree in one or several areas: social work or business administration and management.
•  English and Arabic are the working languages of Souk El Tayeb.

6. Other contract elements 

1. Able to work under pressure and manage variable workload
2. Adapt to changing environment
3. Demonstrate fairness and impartiality
4. Verbal and written communication
5. Team player
6. Ability to solve problems/work independently
7. Ability to strictly adhere to task deadlines

PSEA and Save Guarding Child policy

Traditions and People (Souk El Tayeb) is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.

Traditions and People (Souk El Tayeb) and its employees and stakeholders abide by the Traditions and People Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.

NB: Mention in the subject the position of HR and Field Officer