مطلوب مسؤول/ة المشتريات والخدمات اللوجستية

Expertise France (EF) is a public agency created on 1st January 2015 under the supervision of the French Ministries of Foreign Affairs and Economy and Finance with a strong inter-ministerial vocation. EF offers programme engineering and technical assistance by developing and implementing international cooperation actions worldwide. Expertise France is the French public agency for international technical assistance.

EF designs and implements cooperation projects addressing skills transfers between professionals. The agency also develops integrated offers, assembling public and private expertise in order to respond to the partner countries’ needs. With a business volume of 148 million Euros, a portfolio of over 500 projects in 100 countries, and 63,000 days of expert missions every year, Expertise France promotes French and European development policy goals.

EF operates in various fields of development and institutional cooperation including safety and security reform, public health, human rights, strengthening of institutions and NGOs and governance. Carrying out large-scale, multi-stakeholder programmes, EF can ensure the cooperation between individuals, teams and institutions with very different statuses, cultures and specialties. EF has acquired a sound experience in administrative and financial management of large-scale international programmes. www.expertisefrance.fr

The Procurement & Logistics Officer will be in charge of the following:

Procurement Management:

• Conduct thorough market studies to identify potential suppliers, products, and services.
• Develop and implement effective procurement plans to meet organizational and project needs.
• Execute procurement processes, including drafting Call for tenders, RFQs, evaluating bids, minutes of selection, contracts etc.
• Ensure compliance with procurement policies, regulations, and ethical standards.
• Collaborate with stakeholders to understand requirements and ensure cost-effective procurement solutions.
• Maintain accurate records of procurement activities, contracts, and vendor relationships.
• Monitor and assess supplier performance to maintain high standards of quality and efficiency.

Logistics for Trainings and Events:

• In collaboration with the PMs and the communication officer, Coordinate logistics for training sessions, conferences, and other events.
• Manage transportation arrangements for participants, ensuring timely arrivals and departures.
• Arrange catering services, considering projects preferences.
• Facilitate venue renting, overseeing setup, and addressing any logistical challenges.
• Coordinate visibility needs, moderation, translation and interpretation services.

Services and Equipment Procurement:

• Launch the necessary procurement process to Source and procure services, supplies, and equipment required for projects.
• Ensure compliance with procurement policies, regulations, and ethical standards.
• Monitor and track the delivery status of supplies, ensuring that the received items meet the specified specifications.
• Maintain accurate records of procurement activities, contracts, goods reception notes, completion reports etc.
• Initiate and oversee the equipment donation process, ensuring effective preparation and follow up.

Office/Projects Inventory Management:

• Develop and implement inventory management systems for office and project supplies.
• Conduct regular audits to track inventory levels, identify discrepancies, and reorder as needed.
• Collaborate with relevant teams to forecast inventory needs and optimize stock levels.
• Ensure efficient utilization of resources and minimize wastage through effective inventory controls.

IT Management:

• Manage IT functions such as laptops formatting, applications installation, and troubleshooting.
• Coordinate with IT support for more complex technical issues.
• Ensure that all hardware and software are up-to-date and in compliance with organizational standards.

Qualifications and Skills:

• Bachelor’s degree in business administration, Supply Chain Management, or a related field.
• 5 to 7 years of experience in the procurement and logistics field.
• Proven experience in procurement and logistics management.
• Proven experience in public administration procurement policies and procedures.
• Fluency in French, English & Arabic are required.
• Strong analytical and negotiation skills.
• Excellent communication and interpersonal abilities.
• Familiarity with relevant procurement regulations and best practices.
• Detail-oriented with a focus on accuracy and efficiency.
• Proficient in using procurement and logistics management tools.
• IT knowledge is an asset.
• Start Date February 2024.