وظائف شاغرة وظفتك Accounting & Admin Officer (Remote)

Job Title: Accounting & Admin Officer 

Organization: Greenpeace MENA

Department: Finance

Reports to:  Finance Manager

Location: Lebanon

OVERALL PURPOSE

This position focuses on timely and accurate accounting entries while working to ensure the financial operation is carried out effectively and efficiently. It also involves being the point of contact for all employees, offering administrative support, and handling all purchase inquiries.  The post-holder will process all purchase invoices, expense claims, and payments according to Greenpeace (GP) procedures and policies to help maintain cost control and efficient operation.

RESPONSIBILITIES

Accounting: 

• Accounts Payable: receive, execute, check, and record payments of purchases,  salaries, and expense claims in line with GP MENA (expenditure) policies and procedures, and after approval, ensure correct and timely pay-outs, that are compliant with procedures and authorities.
• Accounts Receivable: prepare and record monthly to achieve correct and timely registration and allocation of incoming payments.
• Banking Process: ensure accurate processing of financial transactions in the banking system; payments and data from new suppliers are entered into the system. Additionally, administration of foreign and local currency in bank accounts is carried out, and regular bank account summaries are produced.
• Provide all the data requested for the budget preparation Maintain and update the Fixed Asset records of GP MENA
• Petty cash: make cash payments
• Check and process the petty cash records of GP MENA, process records and recharges,  and execute various other financial accounting and administrative tasks to ensure accurate administration of financial transactions
• Support and provide necessary data and documents for the year-end audit
• Ensure full compliance with all statutory regulations audits and tax requirements
• Organize proper and timely filing of all relevant invoices and accounting documentation

Administration

• Handle GP MENA purchase requests and travel arrangements
• Monitor and maintain office equipment and inventory supplies; order replacement supplies as needed
• Prepare reports on expenses, office budgets, and other expenditures
• Oversee expense reports and budgets for staff traveling
• Coordinate building and maintenance issues for general repair (heating and air conditioning, security, etc.) and cleaning together with the logistical team of the rented location
• Organizes logistics of special functions and social events

OTHER: Any other duty, as appropriate to the post and as delegated by your line manager.

QUALIFICATIONS, SKILLS AND EXPERIENCE

 Educational Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field

Experience & Skills

• A minimum of 3 years of relevant, proven experience, preferably in the non-profit sector
• Professional certification such as Certified Accounting Technician (CAT), Certified Public Accountant (CPA), or Chartered Accountant (CA) is a plus.
• Strong knowledge of accounting principles
• Experience in bookkeeping, accounting, or financial administration
• Proficiency in using accounting software and the Microsoft Office Suite, particularly Excel
• Ability to work with confidential and sensitive information
• Excellent time management skills and prioritization abilities
• Exhibit strong accuracy and attention to detail
• Effective interpersonal and communication abilities
• Capacity to function both individually and in a group
• Reliable and values discretion Confidentiality
• Competence and a solid work ethic
• Ability to think critically and solve problems
• Excellent organizational and time management skills
• Analytical and problem-solving capabilities
• Proficiency in both spoken and written English and Arabic

Commitment 

Commitment to Greenpeace’s core values in response to environmental and peace issues through non-violent direct action-led campaigning in line with its mission.

Disclaimer

Greenpeace MENA is committed to achieving diversity within its workforce, irrespective of gender, nationality, disability, sexual orientation, culture, religion, and ethnic background. All applications will be treated with the strictest confidence.

How to apply

Please send your CV and Cover Letter to this link no later than October 20, 2023