وظائف شاغرة Finance Assistant (national position)

Near East Foundation (NEF) – Lebanon

Title:               Finance Assistant (national position)

Unit:               Finance, Near East Foundation in Lebanon

Reports to:     Admin and Finance Senior Officer

Location:        The position is based in Beirut

Travel:            Frequent travel between project sites within Lebanon

Salary:             $1,400 USD per month

Start date:       02/10/2023 (pending final project approval from the donor)

The Near East Foundation (NEF) is seeking candidates for a Finance Assistant to be based in its ‎Lebanon office in Beirut. For 100 years, NEF has worked to build more sustainable, prosperous and ‎inclusive communities in the Middle East and Africa through education, governance, and economic ‎development initiatives. Working through a network of country offices and local partners, NEF ‎currently operates in ten countries. Its programs are organized around three themes: Inclusive Economic Development; Climate Resilient Development; Stabilization and Peacebuilding.

Position Description

The Finance Assistant is a member of Near East Foundation team in Lebanon, reporting directly to the Admin and Finance Senior Officer. This is a direct finance position responsible for all day-to-day accounting entries and is also responsible to ensure that all accounting, and other cost related activities are performed in accordance with NEF policies and local regulations.

The Finance Assistant will be in charge of all accounting tasks, including payroll administration and will provide oversight to the procurement process to ensure all costs are eligible and compliant prior to approval and payment. The Finance Assistant will perform their duties and responsibilities in accordance to the NEF policies and the approved project budget.

Responsibilities

The Finance Assistant will have the following responsibilities:

• Compile entries into the accounting software on a daily basis.
• Verify procurement process by reviewing invoices for accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached and in accordance to NEF procurement process.
• Review all staff expense reports and advance requests to ensure compliance to NEF policies prior to payment.
• Responsible for reviewing partner financial transactions and expenses and providing appropriate capacity building in alignment with NEF accounting policies and procedures, as needed.
• Manage accounts payable process within Sage Intacct and submit weekly (or as needed) requests for payments to HQ.
• Complete and submit monthly bank reconciliations and bank statements.
• Maintain control of petty cash and reconcile monthly.
• Complete monthly reconciliation of all other balance sheet accounts.
• Assist in the preparation of disbursement vouchers and bank transfer requests and ensure all the supporting documentation is attached and bank account information are correct and updated.
• Review expenditure reports submitted by partners and sub-grantees for accuracy and compliance to donor requirements.
• Maintain NEF fixed assets inventory.
• Processes NSSF transactions to include registrations, payments, and income taxes, as required.
• Other accounting related tasks as requested by the Admin and Finance Senior Officer.

Qualifications and Requirements:

The successful Finance Assistant must be a self-directed individual with the following qualifications:

• Bachelor’s degree in Accounting, Business Administration, Finance or related field, or equivalent combination of education and work experience.
• Minimum 2-years accounting experience preferably from the International NGO sector.
• Effective team player, able to develop and maintain effective working relationships within a distributed and dynamic team.
• Competence with accounting software, preferably Sage Intacct and with MS Office applications, including Word, Excel and Outlook.
• Proficiency in written and oral English and Arabic required.
• Able to read and interpret documents, and communicate with others as necessary to perform job duties effectively.
• Current knowledge of local regulations related to accounting, payroll and benefit administration, and taxes as they apply to International NGOs.
• Strong interpersonal skills.
• Strong numerical skills and attention to detail.
• Flexibility in accepting work assignments, while maintaining focus on critical tasks.

Position Criteria:

• Willingness and ability to frequently travel to field sites (Bekaa, Beirut, North and South of Lebanon).
• Ability to take initiative; highly self-motivated, with a strong capacity to work within a team.
• Ability to work independently, with strong work ethics and a high level of professionalism.
• Capable of maintaining confidentiality and ensuring others do as well.
• Flexible, enthusiastic, and willing to learn from and support others.
• Excellent interpersonal and communication skills.
• Ability to multi-task, prioritize, and cope with competing demands under tight deadlines.
• Ability to establish and maintain good working relationships with people from different backgrounds.
• Strong commitment to humanitarian principles.