وظائف شاغرة Finance Assistant

Première Urgence – Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to provide a comprehensive response, in line with humanitarian principles and applying both needs based and rights based approaches, to conflict affected populations. PU-AMI promotes humanitarian access and dialogue with all components of the civil society and reinforces the capacity of each vulnerable community (refugees, vulnerable host community) to become self-reliant and resilient, by responding to immediate needs and strengthening their socio-economic empowerment.

Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.

PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Protection, and Health and in Livelihood Recovery sectors.

SUPERVISION

Under the direct supervision of

Finance Officer

under the technical supervision

Admin HR & Finance Manager

under the overall supervision

Field Coordinator

in supervision of

None

OVERALL MISSION

1. GENERAL OBJECTIVE

The Finance Assistant has to assist the Finance Officer in all the activities related to finance and cash management.

1. RESPONSABILITIES AND TASKS

Role and Responsibilities

1. TREASURY & CASH FOLLOW-UP

1. Manage the safe deposit box and the petty cash;
2. Conduct a daily physical inventory of the safe deposit box and the petty cash, and report any discrepancies to his/her superior;
3. Regularly go to the bank to withdraw money to ensure availability of cash at office level;
4. Prepare and follow up on the pay-outs and advances as per established guidelines;
5. Prepare and validate any checks done at base level;
6. Monitor due dates for payments of contracts
7. Translate invoices to English when necessary;
8. Guarantee security of the cash and confidentiality of information.

2. CASH CARD MANAGEMENT

1. Check the MoUs received from the program team and ensure the availability of all needed documents;
2. Register the information of the beneficiaries in the cash card database before sending any card issuance request to Coordination Office;
3. Register the information of the beneficiaries in the cash card database before sending any payment request to Coordination Office;
4. Archive all MoUs related to the beneficiaries as per internal guidelines.

3. FINANCE & ACCOUNTING MANAGEMENT

1. Prepare the payment files and ensure that all documents are complying with PU-AMI regulations and procedures;
2. Check before recording any entry, that the invoices are compliant with PU-AMI’s regulations and procedures;
3. Record all expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.);
4. Issue vouchers and properly archive the invoices and saga vouchers in dedicated files as per donors’

rules and regulations;

1. Collect all invoices exempted from the VAT and issue a quarterly report;
2. Prepare the accountancy files;
3. Prepare the bank reconciliation at the end of each month;
4. Be responsible for the monthly closing and submit it to Finance Officer and Manager for validation;
5. Be responsible of scanning and archiving of the accountancy files (soft and physical files).
6. Be responsible of the preparation of the annual closing documents for the base;
7. Assist in the preparation for the external audit visits (i.e. donor visits, Coordination visits, etc.).

4. SUPPORT THE PROGRAM

1. Assist the Finance officer in following up with the banks in case of need to support beneficiaries;
2. Check and be responsible for following up the program payments if applicable (cash for rent, cash for work and minor rehabilitation payments, etc.)
3. Support the Finance Officer in other program needs whenever deems necessity.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

1. PRIORITIES OF THE DEPARTMENT

1. Be in charge of cash payments done at field office;
2. Be in direct relation with Logistics department at field office;
3. Be in charge of withdrawing money from the bank;
4. Be in charge of scanning and archiving the accountancy files according to the internal guidelines.

QUALIFICATIONS

Mandatory requirements

1. Language skills: Fluent in Arabic and English
2. Education degree: University degree in Finance, Accounting, or another relevant degree
3. Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
4. Knowledge and skills: Good analytical and writing skills
5. Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
6. Other: Knowledge of humanitarian actors

• Good management and pedagogical skills

assets

1. Interests

• Work in humanitarian action, social welfare.
• Accounting and finance.

1. Transversal skills

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure