وظيفة Pharmacy Supervisor #1

Function responsibilities include:

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

Specific activities:

• Analyzing drugs’ consumption of each unit (NCD, SRH, Pediatric, Mental Health and E-intervention) in collaboration with the service/units responsible.
• Reporting to the Project Pharmacy Manager the pharmacy activities and challenges in the clinic.
• Organizing quarterly inventories of the pharmacy
• Supporting the Project Pharmacy Manager to the implementation and maintenance of the Good Pharmacy Practices at the End-User level.
• Ensuring the correct implementation and respect of Good Storage & Distribution Practices in the project.
• Supervising the Cold-Chain Management is being respected according to the MSF standards.

Requirements

Education

• Essential: Bachelor’s degree in Pharmacy from a recognized university
• Essential: Ministry of public health practice license as pharmacist in Lebanon
• Essential: Certificate of registration at the Lebanese order of pharmacists

Experience

• Essential: One year of previous work experience as a Pharmacy supervisor in a clinic or hospital set-up or community pharmacy.
• Desirable: 1 year of previous work experience in a managerial or Supervisory position in a Primary Healthcare Center (PHC) having NCD component or Hospital setting.
• Desirable: Previous experience with Local or International Non-governmental organizations (NGO’s)

Languages

• Essential: Full professional proficiency of the Arabic and English language
• Desirable: Elementary to limited professional proficiency of the French language

Knowledge

• Essential:  Intermediate or Advanced computer literacy using MS-office applications (including but not limited to Word, Excel, and Outlook, …)

Competencies   

• Results and Quality Orientation        L2
• Teamwork and Cooperation             L2
• Behavioural Flexibility                       L2
• Commitment to MSF Principles        L2
• Stress Management                          L3