وظيفة شاغرة office assistant / receptionist
To apply, qualified applicants should follow the link below:
https://forms.gle/VKKc1Hp2tu6LtXBP9
No phone calls please. CVs not submitted throughout the above link will not be considered. Only shortlisted candidates will be contacted. Please don’t wait for the last date to apply, as IOCC might start interviews before the deadline. Preferable that candidate resides in the areas of concern. IOCC is an equal opportunity employer committed to hiring a professional and diverse workforce.
IOCC has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries and staff. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during working hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Under the direct supervision of the Support Services Manager, the Office Assistant / Receptionist will be responsible for greeting and welcoming guests and providing administrative assistance to the HR, Finance and support services departments.
General Responsibilities
- Greet and welcome guests.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward phone calls.
- Receive and respond to emails.
- Assist the staff with printing and photocopying documents.
- Schedule meetings.
- Perform clerical and administrative tasks.
- Assist with ordering office supplies and stationery as directed by the Support Services Manager.
- Assist with keeping office inventories updated.
- Provide administrative assistance to the Finance, HR and Support Services departments with their daily tasks.
- Maintain files and records.
- Act as focal point for all maintenance related tasks (electricity, plumbing, internet, etc.)
- Perform other duties as required by Support Service Manager.
Qualifications
- Knowledge, Skills and Abilities:
- Computer Skills: typing, email communication, working with word processing documents and spreadsheets, using databases, online research, and image editing.
- Strong communication skills.
- Good attention to details.
- Strong organizational and time management skills.
- Ability to prioritize responsibilities.
- Ability to meet deadlines.
- Ability to multi-task efficiently.
- Ability to use all general office equipment.
- Excellent written and spoken English and Arabic.
- Competencies: friendly and easy-going person, with positive and helpful attitude.
Experience:
- One year of related work experience.
- Relevant working experience in an International NGO is a plus.
Working Conditions
Stationed in IOCC Lebanon’s main office in Beirut – Mansourieh.
- Lebanon
- جبل لبنان
- Matn
- Mansouriyeh – Mkalles
وظيفة شاغرة office assistant / receptionist
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