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وظيفة شاغرة Administrative and Financial Officer
To apply, please send an email with “Administrative and Financial Officer – Legal Agenda Tunisia” as the subject to resume@legal-agenda.com and attach your CV and a letter explaining your interest in the position and why you are a suitable candidate for it.
Main roles and responsibilities:
Financial and Narrative Reporting:
- Prepare monthly expenditure reports and periodic financial reports.
- Collect and organize supporting documents.
- Monitor the implementation of the LA Tunis annual budget.
- Prepare narrative reports in close cooperation with the LA Tunis team.
- Coordinate with the LA Tunis team to maintain adequate completion of the monitoring and evaluation tools.
- Share monthly and periodic reports with the Deputy Executive Director and the Financial Manager at the Legal Agenda headquarter.
- Participate in designing projects in cooperation with the Deputy Executive Director at the Legal Agenda headquarter.
- Assist the executive office at the Legal Agenda headquarter and the administrative board in Tunisia in reaching out to new potential donors.
Projects Management and Implementation:
- Contribute to the coordination of the LA Tunis projects and activities based on detailed action plans.
- Follow up with the LA Tunis team to ensure that all activities are implemented according to the annual plan and the project’s plans.
- Organize public events planned by the LA Tunis (e.g., publications’ launching events, workshops, roundtables…) according to LA events’ organization protocol.
- Maintain up to date contact lists for the partners, consultants, NGOs, activists, media, etc…
Distribution Management:
- Lead on the distribution of LA Tunis publications.
- Maintain an up to date distribution list for the Magazine issues and other publications
Financial Management:
- Manage cash and payments and ensure that all payments are timely released.
- Communicate with the bank and handle financial transactions
- Submit quarterly budget forecasts and transfer requests to the LA headquarter
- Coordinate with the financial auditor to prepare annual audit reports
- Coordinate with the accounting office to pay due taxes and social security subscription fees
Human Resources Management:
- Maintain an up to date database for employees and consultants, and handle related documentation (e.g., starting date, employment contracts, consultancy agreements certificates…)
- Ensure the accuracy and validity of human resources records
- Ensure the implementation of effective personnel management (e.g., leaves, attendance…)
Procurement Management:
- Handle purchases in a cost-effective and transparent manner.
- Purchase office supplies and equipment and maintain appropriate inventory.
- Coordinate with suppliers and establish and maintain ethical and professional working relationships with them.
- Ensure that all required services and equipment are delivered on time.
- Maintain an up to date database for suppliers of regularly purchased items.
Office Management:
- Ensure smooth running of the day to day operation .
- Receive and respond to phone calls, messages, and emails as required.
- Communicate with respective authorities to secure office utilities (electricity, internet, water, …)
- Communicate with government departments to complete official transactions
- Organize the archive and the branch library, and develop and maintain an updated inventory of the library assets and publications.
Job Requirements:
- Bachelor’s degree in Business Administration, Law, Political Science or any related field of study
- S/he has at least five years of experience in project management, institutional work and NGOs management.
- Fluent in English and Arabic and has good speaking, writing, and presentation skills.
- Proficiency in Microsoft including Word, Excel, outlook
- Knowledge of administrative procedures and file management.
قطاع(ات) التدخل:
آخر مهلة للتقديم:
نوع العقد:
مدة الوظيفة:
الراتب
نطاق الراتب:
درجة التعليم:
تفاصيل درجة التعليم:
متطلبات الخبرة:
اللغة العربية:
اللغة الانكليزية:
اللغة الفرنسية:
- Tunisia
وظيفة شاغرة Administrative and Financial Officer
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