وظيفة شاغرة مطلوب موظف/ة مالية و ادارية

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world’s poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

Job Title      : Admin and Finance Officer

Reports to         : Administratively to Head of Base and technically to Country Finance Coordinator

Duty Station       : South Lebanon

Position Type    : Full Time

Job Purpose:

The Admin & Finance Officer is responsible for ensuring effective, efficient and accurate financial operations and application of administrative procedures in assigned area.

Generic Duties:

1. Perform day to day financial transactions to ensure an up-to-date, accurate and documented finances:

• Receive and verify purchase requests, invoices and payment requests for office and project purchases
• Check compliance with internal and donor procedures
• Authorizing and archiving purchase requests on IMP
• Process payments (Cash, Cheques and transfers) per the purchase requests on the IMP
• Encoding/registration of payments for data entry in INTERSOS accountancy
• Process backup reports after data entry
• Present daily and monthly cash declarations
• Liaise with the bank
• Follow up all the procurement procedures (bids, offers, appraisals of quality and prices) and prepare the contracts with awarded suppliers in collaboration with the logistician, in English

1. Provide administrative support in order to ensure effective and efficient office operations:

• Support logisticians in maintaining complete and up to date inventory files
• Monitor and order office supplies
• Maintain a tight and clear archiving system for all financial and administrative documents
• Ensure the confidentiality and security of all financial and employee files
• Participate in staff coordination meetings and contribute to/ follow up all the administrative issues
• Monitor the level of expenses in relation to available budgets with PMs.
• Check the list of expenditures, prepare financial reports and maintain expenditures and supporting documents in compiled systems
• Support PMs in Budget revision and Financial Plan and provide inputs for preparation of Budget proposals
• Participate in the verification and audit visits accompanied by the Admin Fin Coordinator or the Admin Fin Manager

1. Administer employee files and records and follow up on Human resources aspects:

Main Activities:

• Establish employee files in the computerized accounting system
• Verify and code timesheets and hours worked and submit a monthly attendance sheet to Admin Finance Coordinator for their check.
• Legal statements and formalities knowledge, through INTERSOS lawyer per Lebanese law.

1. Provide financial support to the Admin Fin Coordinator regarding Bank reconciliation

• Ensure proper access to e-banking in order to monitor the bank movement of the base’s accounts
• Prepare the bank reconciliation of the base’s accounts and register any missing expenses
• Send the prepared reconciliation to Admin fin coordinator for their check

Other Specific Duties:

Any additional task strictly related to the role and necessary for the implementation of the activities.

Education:

• Bachelor degree in finance or accounting or similar field.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• Minimum 4 years of relevant work experience in accounting and/or finance.
• Computer literacy (Word, Advanced Excel – proficient in formulas and charting, outlook)
• Analytical and reporting skills

Behavioural competencies:

• Teamwork
• Excellent communication skills
• Excellent level of planning and organizing
• High degree of flexibility and adaptability, Ability to work under pressure
• Good level of problem solving and decision making
• Initiative
• Driving and achieving results
• High confidentiality and respect

Attention to details

• Strategic vision
• Leadership: developing and motivating staffs
• Humanitarian motivation and commitment to INTERSOS values
• Respect of Intersos policies and procedures

Languages:

Fluency in spoken and written Arabic and English