arcenciel believes and works on achieving equality between genders as partners of development and ambassadors in promoting gender equality. We aim to empower women in the workplace by offering a supportive benefits package. We work to integrate women into the economic and social aspects of their society by encouraging them to play their part in achieving sustainable development and reaching their full potential in society.
arcenciel also ensures to the value of the ability and individuality of people with disabilities by providing each individual the opportunities needed to reach their full potential as participants within an inclusive and diversified culture. We affirm that the complete realization of the human rights of all persons with disabilities is an inalienable, integral, and indivisible part of all human rights and fundamental freedoms. Also, arcenciel states its intention of and commitment to continuing to pursue the goals of inclusion and empowerment of persons with disabilities and their human rights, well-being, and perspectives.
arcenciel encourages job seekers with disability to apply for vacant positions, and engage in economic and social development activities. We commit to providing reasonable accommodation for applicants when requested.
Applicants with disabilities are encouraged to send an email to recrutement@arcenciel.org if they present any requests for reasonable accommodations during the recruitment process.
General Objectives and tasks:
- Attend the inception meeting for assigned projects.
- Review daily the purchase requests and picks the requests based on experience and availability.
- Receive on daily basis the assigned purchase requests from senior procurement officer.
- Clarify the request details with requestor if needed.
- Determine solicitation method as per LOG-PROC001-A001.
- Determine if any special donor procurement rules apply.
- Prepare and update the procurement plan for assigned projects.
- Prepare purchase order.
- Obtain supplier confirmation.
- Notify stock of expected reception date / time and details.
- Scan market and the local database and identify suppliers.
- Prepare and send the RFQ.
- Receive Quotations.
- Request clarifications where needed.
- Prepare Comparison sheet and submit with the quotations to the requester and logistics manager.
- Prepare purchase order and submit for signatures.
- Submit completed documentation to project manager [if project].
- Request payment [if arcenciel].
- Add the tender details on Tender Log.
- Prepare needed documentation for tender dossier as per LOG-PROC-A001.
- Send the approved tender dossier to selected suppliers [if closed].
- Receive the tenders from various suppliers.
- Call for tender opening session.
- Fill minutes of meetings, and selection documentation.
- Communicate selection results to suppliers.
- Customize the contract template.
- Submit completed documentation to project manager [if project].
- Request payment [if arcenciel].
- Follow-up on reception and requests the signed “Goods receipt” from the requestor, before marking the request as solved.
- Update the status of the assigned requests on the helpdesk.
- Filing and archiving.
- Update the PO and tender logs.
- Update the suppliers’ database and evaluation.
- Submit a monthly report on activities.
- Scan market for new suppliers.
- Supervise inventory cycle.
- Perform SAP data entry as needed.
Position requirements:
- Excellent communication skills, verbal and written
- Ability to work independently and as a member of the team
- Detail-oriented with accurate data entry skills
- Procurement management tool
Working Schedule: Monday till Friday; From 09:00 AM till 05:00 PM.
Contract Type: 1 year (Renewable depending on funding and performance)
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