وظفتك مطلوب موظف ة مشتريات و عمل اداري

ARCS Culture solidali Lebanon is recruiting a Administration & Procurement Officer for its operations in Lebanon.

Deadline for application: 30 November 2022

Position: Administration and Procurement Officer (A&P Officer)

Starting from: 1st of January 2023

Duration: 6 months with possibility of renewal

Type of contract: short term contract

Duty Station: Beirut (Lebanon)

Reporting relations: A&P Officer refers to Finance Manager (Lebanon) with responsibility to the Project Managers, and ARCS Regional Coordinator and Area Finance Manager (HQ, Rome)

Main tasks and responsibilities:

Finance and Accounting:

• Daily accounting (bookkeeping) according to ARCS procedures;
• Record of petty cash debit/credit transactions managing request of cash advance and reconciling it on a regular basis;
• Prepare and fill cash and bank reconciliation on a monthly basis;
• Transferring payment for local partner NGOs and follows up with partners’ reports;
• Request for money transfer for each project in cooperation with Finance Manager and PMs;
• Collect and maintain payment record of all invoices received from field staff;
• Assist Finance Manager, PMs and Area Finance Manager in preparing financial and audits reports from previous and present projects.

Administration:

• Maintain correspondence with banks, suppliers and service providers;
• Do photocopying and other office work;
• Procurement of equipment and material for the office;
• Follow up with Social Security, Ministries of Interior and Finance, Lawyer and Accountant.

Procurement:

• Supervise all the goods, equipment and material procurement procedures (elaboration of BoQs and any other tender supporting document, etc);
• Maintains payee statement records for all suppliers;
• Support Finance Manager and PMs in the procurement procedures (request for quotations, purchase orders, inventory);

Requirements:

• Good interpersonal organizational and communication skills;
• Ability to work under pressure and to handle several tasks at the same time;
• Ability to work and as a team member and, independently whenever required;
• At least 3 years of relevant experience / technical work in the administration and finance fields preferably with INGOs in humanitarian/emergency/development sectors is an asset;
• Experience and knowledge of effective financial and budgetary control and managing grants;
• Good Computer Skills (MS Word, Excel, PowerPoint. Google platform);
• Strong commitment to ARCS INGO values;
• High school diploma (technical specialization) or other diploma supported by specific working experience in economics, accounting, finance, administration, or other
related field;
• Excellent knowledge of English and Arabic languages, both oral and written;
• Valid Driving License and ability to drive both automatic/manual cars.

Interested candidates are invited to submit a detailed CV (including two reference contacts) and a cover letter to address the requirements above  to: arcs.lebanon@gmail.com

Please reference “Administration & Procurement Officer- Name Surname” in the subject line of your email application.  Please apply with just one email. Only shortlisted candidates will be contacted.

The vacancy is open to all kind of applications, without any discrimination of nationality, religion, gender, age, political affiliation or other.

All ARCS employees are expected to adhere to the highest standards of integrity and professional conduct and uphold the values of ARCS. ARCS has a zero-tolerance policy toward behavior incompatible with its work and goals, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All successful candidates will undergo a rigorous reference and background check.