وظيفة شاغرة – مساعد تطوير المشاريع

POSITION PROFILE

1. Fundraising

• Support in the analysis of the country’s socio-economic situation, (donor) trends, needs and gaps;
• Support in regular stakeholder analysis, in particular who does what and where (3W)
• Regularly update the internal directory of donors, international and local NGOs, other partners and stakeholders; Regularly check the websites of potential donors to identify and flag relevant Calls for Proposals and other funding opportunities;
• Contribute to the drafting and updating of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements;
• Contribute to the liaison with FLATS[1] teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.
• Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals.

2. Grant Management

• Ensure that contractual obligations and reporting deadlines and ad hoc requests are known and met by Acted teams;
• Liaise with relevant departments on the organization of kick-off and close out meetings for each project, consolidate inputs, save on the server and take minutes;
• Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ;
• Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and ensure consistency of AME reports with PD and programme reports;
• Liaise with FLATS teams when preparing reports, especially with finance and logistics to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative, procurement and financial reports;
• Support liaison with partners when required to develop relevant teaming / grant agreements in close coordination with ACTED HQ;
• Ensure partners report to ACTED in a timely, clear, comprehensive, consistent and qualitative manner as per the requirements of the grant agreement.

3. Internal Coordination

• Facilitate interdepartmental communication and information sharing by taking minutes of the various ACTED coordination meetings;
• Respond to requests from ACTED colleagues regarding project contract requirements, donor communication guidelines, requirements related to project reporting, fundraising or any other relevant requests;
• Identify and channel PD-related critical issues to line manager.
• File properly contractual project documents both in hard and soft copies and ensure that Project Development Department files, both hard and soft copies, are always up to date;
• Update regularly the Resource Centre with appropriate and relevant external and internal resources.

Required professional qualities

• University degree in International Relations, Law or relevant field (political science, anthropology, sociology, linguistics etc.);
• Proficiency in written and spoken English and Arabic;
• Strong writing and research abilities and analytical skills;
• Interest and knowledge in humanitarian and development fields is an advantage;
• Ability to work efficiently under pressure
• Previous experience working in an international/national NGO would be an asset

Required personal qualities

The Project Development Assistant will be appraised on his/her demonstration of the qualities and competencies listed below as well as from carrying out of the duties in the previous section.

• Diplomacy and good communication skills is required for all interactions with both project beneficiaries, ACTED staff and other project stakeholders;
• Impartiality, objectivity and confidentiality are imperative; without prior authorization of Project Development Manager, reports and project development documents should not be shared within or outside ACTED but should be kept within the Project Development Department.
• Strong English writing skills and the ability to present information clearly and concisely.
• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
• Understanding the nature of work carried out by programmes is necessary for ensuring the relevance and usability of the reports produced. Therefore a proactive and self motivated attitude towards gaining a good understanding of ACTED programs is essential. In addition some prior knowledge of project specifics practices is desirable.
• Willingness to learn and capacity to innovate; the Project Development Assistant must be inventive and eager to improve his/her own skills, and be capable to adapt, shape and develop tools best suited for ACTED’s activities;
• Competency in all computer related tasks including Word, Excel, and PowerPoint is strongly desirable. An ability to learn new computer related skills rapidly is essential.
• Ability to travel to the field, which may include overnight stays, in order to collect information for reports and project proposals.
• Fluency in Arabic and English is required.

Teamwork: developing and promoting effective collaboration within and across the departments to achieve shared goals and optimize results is essential.