مطلوب مشرف/ة لوجستي لمنظمة اطباء بلا حدود

Accountabilities 

Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards.

Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.

Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards.

Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities.

Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits and standard checks.

Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section/Context Specific Accountabilities 

-Vehicles management

Supervising drivers, ensuring vehicle insurance, licensing and documentation; ensuring that the  needs for tools, spare parts, vehicle contents or reparation, etc. (identified by the Fleet procedures) are met.

Closely monitoring fuel consumption and managing fuel supply.

Putting in place a movement plan, movement follow up, and communicating them to the logistics manager and project coordinator in a timely manner.

-Construction and maintenance

Supervising and follow up logistic activities (plumbing, constructions, lighting, roofing, furniture etc), ensuring that all the equipments (power supply, cold chain, comms, computers etc.) remain in good state.

Follow up external service providers and materials for all technical activities based on quality of work and price according to MSF policies and procedures.

Filing of construction plans, monthly report and work forms.

-ICT management

Ensuring the provision of reliable Internet provider.

Ensuring the proper storage and backup of all user data: MS Outlook, Homere and MSF BooX on all project computers on a monthly basis; Hardware and software troubleshooting and assisting staff with computer.

-LOG HR management

Management of Rosters, Leaves etc for Hygiene agents, crowed controllers/ watchmen and, drivers.

Collaborate with specialized technicians and workers if necessary. And in the management of maintenance daily tasks.

-Asset Management

Updating inventory to record asset in facilities/follow up on TMS.

Manging inventories and the reallocation of equipment (WatSan, energy and IT).

-Others

Following and updating Job Request (JR) on timely manners and recording in JR follow up sheet.

Ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.

Performing any other task assigned by line manager.

Ensuring proper logistics reporting.

Requirements 

Education: Bachelor’s degree in engineering, business administration, ITC or similar or a technical diploma.

Experience: Essential 2 years of work experience in relevant supervisory position, desiderable experience with MSF or other Non Governamental Organizations.

Languages: Fluency in Arabic (C2) and Intermediate level in English (B1) essential

Knowledge: Essential computer literacy (MSF Office)

Competencies: Results and Quality Orientation, Teamwork and Cooperation,  Behavioural Flexibility, Commitment to MSF Principles, Stress Management.