مطلوب موظف/ة مالي

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The IFRC has been supporting and working with the Algerian Red Crescent for many years in several humanitarian and developmental areas. This position will be based in Lebanon.

Job Purpose

This post is responsible for ensuring the delivery of effective and timely accounting, financial, and treasury services (if required) of IFRC Algeria’s project financial management support at the IFRC Regional Office based in Lebanon.

Job Duties and Responsibilities

Financial Reporting

• Performs a periodic review of the transactions posted to the projects
• Monitor donor reports list and submit the complete report prior to the due date.
• Verifies that the transaction process occurs according to the IFRS, the IFRC policies and procedures, and they comply with the donor requirements.
• Prepares income or expenditure reallocations to ensure that the reports are ready to submit.

Budgeting

• Provide technical assistance and advice to the project managers and/or program staff during budget preparation and/or revision and analysis of actual expenditures vs. budgets

Validation of transactions

• Ensure that all the transactions related to his/her portfolio are validated following the expenditure authorization policy and other procedures, properly authorized and documented
• Follow up with the project manager or unit staff on the timely submission of the forecasts, journal of expenditures, expense claims, and other documents.

Treasury

• Responsible for the monthly cash request analysis submission and bank account reconciliations
• Conduct petty cash counts and ensure that the payments are done on a timely basis.
• Coordinate the opening and closing of bank accounts.

Supplementary Services

• Validate the Partner National Societies transactions related to providing supplementary services.
• Ensure the accuracy of the booking of these transactions and all the bookings
• Prepare the draft invoice and ensure the content matches the supplementary services report.

Shared Office and Service Costs

• Provide technical support to the project managers during the preparation of the shared office and service costs budgets.
• Gather the required information to fill in the calculation spreadsheet.
• Explain to each project manager the related function and the results of the analysis.
• Book the transactions and coordinate revisions of the budgets or rates.
• Provide the interpretation of the management report to the Head of the Country Delegation.
• Balance Sheet items review and reconciliations
• Ensure the same amount counted matches the amount reflected in the system and that other balance sheet items are reconciled and corrections are done on timely basis.
• Provide reconciled account statements of the outstanding balances of staff and/or National Societies.

Balance Sheet items review and reconciliations

• Ensure the same amount counted matches the amount reflected in the system and that other balance sheet items are reconciled and corrections are done on timely basis.
• Provide reconciled account statements of the outstanding balances of staff and/or National Societies.

Month-end closed routines 

• This post will support if required, the month-end close routines (e.g. currency revaluation, allocation, booking of provisions, etc.) within the deadlines.
• Prepare ad-hoc financial analysis per the projects’ demand under his/her portfolio.
• Interpret financial key performance indicators to the project managers and provide quality advice.

Relationships with other stakeholders

• Liaise with project managers and unit staff to provide effective services with the aim of contributing to the achievement of the plans and results and with the administration, accounting staff, or finance officers.
• Liaise with the assigned finance analysts to get advice and support on technical matters and provide feedback on the findings observed and with the Head of Finance and Administration to highlight urgent matters and provide feedback on how to improve.
• Support auditors in terms of clarification or documentation and conduct briefing and debriefings to unit staff under his/her portfolio.

Others

• Provide support in case of long-term vacancies, absence, or illness to ensure continuity of the finance and/or administration function.
• Be prepared to deliver training to IFRC staff or National Society Staff and travel to Algeria.

Education

• University degree in finance/ accounting  – Required.

Experience

• 3+ years of experience in technical areas of expertise (finance/accounting) – Required.
• 2+ years of field experience in a humanitarian organization – Preferred.
• Experience in personnel management – Preferred.
• Experience in project financial management support – Required.
• Red Cross / Red Crescent movement, other international organizations, large NGOs, and governmental development agencies – Preferred.

Knowledge, Skills and Languages

• Good stress management skills – Required.
• Self-supported in computing systems (e.g., accounting software and MS Office) – Required.
• Excellent communication skills – Required.
• Good analytical skills and a solution-focused person – Required.
• Skills in training and developing staff – Required.
• Time Management skills – Required.
• Fluent in spoken and written Arabic, English and French  – Required.

Competencies, Values and Comments

• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
• Values: Respect for diversity; Integrity; Professionalism; Accountability