مطلوب مسؤول الشؤون المالية واللوجستية

Position Summary

POSITION TITLE: Finance & Logistics Officer

REPORTING TO: Finance & Administration Manager

STATUS: Full-Time

STARTING: TBD

As an Finance & Logistics Officer, you will be based in INJAZ Lebanon Beirut office and responsible of:

1. . Accounting & Financials Activities
2. Logistics & Procurement Activities
3. Agreements Management
4. Assets management
5. Other Admin Tasks

Responsibilities

Accounting & Financials Activities   

• Performs transactions including purchases, receipts and payments
• Handles Beirut petty cash
• Ensures filing and bookkeeping of accounting transactions – Soft and Hardcopy
• Prepares invoices, receipts and payments
• Performs monthly Bank and Cash Reconciliations
• Report all expenses in donors excel files and make sure to meet all the financial reporting deadlines
• Update financial data and information on a daily basis to the reports for different donors
• Support the Finance & Admin Manager in managing the budgets and response to the teams concerns, questions and cases
• Control invoices and suppliers/service providers legal documents
• Prepare payroll and control CNSS and TOS calculations
• Make sure that CNSS and TOS are paid on time

Logistics Activities

• Establishes a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes
• Initiates and track procurement process
• Assists in purchasing activities from request of goods/services to payment and delivery
• Assists in preparing necessary purchasing documents
• Prepares bids document with the support of the Finance & Admin Manager and compiles quotations in comparative tables
• Creates a vendor list for IL by listing current suppliers & service providers and identifying new ones
• Ensures compliance with IL and donors procurement procedures
• Supports in organizing events, meetings, trainings
• Procure office and cleaning supplies
• Provides assistance with travel arrangements and travel reports (tickets, hotel bookings, petty cash and reimbursements)

Agreements Management

• Ensures all third parties have a valid agreement
• Collects needed documents from third parties and ensure their related files are updated regularly and are complete
• Ensures that agreements tracking sheet is up-to-date

Assets Management

• Ensures all IL assets are properly registered on the tracker (Date of purchase, Code, Area allocation, Owner allocation)
• Ensures all employees of IL have their Assets acquisition list submitted and updated
• Makes sure all assets are tagged
• Reconciles quarterly the assets of IL and make sure they are in good condition
• Prepares management reports on condition of assets and transfer when needed

Other Admin Tasks

• Ensures proper document circulation among team members, board members and third parties when needed
• Gathers monthly timesheets, salary slips and other documents from the areas
• Gathers all HR, Financial and Admin related documents and make sure to file them properly – Soft and Hardcopy
• Makes sure rent contracts of IL offices are up-to-date, signed, filed and registered before the legal authorities
• Attends team meetings
• Undertakes other related duties, as assigned or requested by their line manager and team members

Position qualifications:

1. Bachelor’s degree in Business Management or equivalent
2. 2 – 3 years’ work experience in NGOs
3. Based in Beirut
4. Strong organization and planning skills
5. Trustworthy and detail-oriented
6. Computer literacy
7. Self-motivation and an entrepreneurial attitude
8. Sincere interest in the mission of INJAZ Lebanon
9. Excellent English and Arabic