مطلوب كبير مسؤولي المشتريات والخدمات اللوجستية لدى NGO

NCA Lebanon Country office is looking for a Senior Procurement and Logistics Officer to join the team in Beirut office.

The Senior Procurement and Logistics Officer reports to the Head of Mission and liaise closely with all offices and departments relevant to the execution of her/his duties.

Main Job Responsibilities:

• Ensure that all procurement and logistics processes and activities for NCA’s operation (including NCA partner projects) adhere to NCA’s logistics procedures, Operations and Procurement Manual, and/or other donor policies/manuals, as mentioned above and other documents or instruction that may be given from time to time.
• Conduct market assessments, supplier mappings and visits, and maintain a database of past, existing, and potential suppliers.
• Track and record suppliers’ performance based on in-country agreed indicators (quality, effectiveness, efficiency, payment terms, flexibility, etc.). Document under-performance suppliers and report them to Procurement Committee during a bidding evaluation process.
• Provide advice and support to the program team for any matter related to procurement (raising PR, information regarding specification, sample analysis, procurement strategy, etc.) and general logistics functions.
• Prepare procurement documents (RFQs, RFPs, etc.) for NCA procurements in Lebanon. This can also include archiving documents as per requirements (in Microsoft Teams, etc.) and preparing complete procurement documents for finance to process payment.

• Manage complex procurements and establish long-term framework agreements for main supplies and services and renew them accordingly.
• Establish and maintain good contacts with suppliers, partners, government offices, UN agencies, and other NGOs with regard to logistical matters.
• Participate in the partner procurement committee meetings and bid openings as an observer when necessary to ensure that NCA partners are following relevant procurement regulations.
• Cooperate and coordinate with Program staff, and Finance staff to work towards smooth and accountable planning and execution of procurements, logistics, and payment.
• When necessary, provide training, assistance, or other kinds of support to partner staff on logistics and procurement issues.
• Participate in partner assessments, kick-off grant workshops, and reviews and monitoring of partners’ routines & guidelines, systems, plans, and documentation.
• Ensure the proper and up-to-date logistics and procurement documentation by reviewing records and reporting systems on procurements, warehouse management, commodity tracking systems, transportation, asset inventory for NCA Lebanon.
• Ensure various approvals, exemptions, clearances, and permits required for imported items and goods are obtained in a timely manner.
• Responsible for asset management, ensuring that all the assets & equipment are tagged and registered upon arrival, keeping up to date the asset/ equipment register. Conduct the physical counting and ensure all lost, damaged, sold, stolen (or other) items are properly recorded in with approved documentation and any necessary, supplement documentation is completed. In case of asset donation, collect the required information, preparing the documentation, and managing the communication with the relevant departments. Prepare asset report to the donor.
• In the case of warehousing, ensure that the Good Warehouse and Stock Practices are followed as indicated in Operations Manual and support in the annual physical counting.
• Be ready to attend various Procurement and Logistics coordination mechanisms and meetings, internal and external.