مطلوب موظف ميداني للمشتريات لدى NGO – Amel

Background: 

The Procurement Field Officer focuses on expanding our suppliers list (meet with suppliers and inspect goods), collecting quotations, conducting field visits to our centers, administering of stock count and inventory. S/he follows up on the requests with Projects Coordinators and the Finance Department to ensure that the objectives are met.

S/he is required to work unconventional hours whenever there is a major activity or emergency. S/he works under the supervision of the Head of the Procurement Department and the Program Coordinator.

Working area: Beirut, Mount Lebanon and South Lebanon

Tasks and duties

The Procurement Field Officer is in charge of following up on all logistics aspects of Amel Association International centers in Beirut, Mount Lebanon, South Lebanon and report them to his line Manager to ensure the smooth running of material operations and the management of the association’s assets, whilst applying the association’s procurement policy and rules for managing its assets.

Task #1 – Expending Amel’s Suppliers List

• Search and identify the opportunities of adding new reliable suppliers with cost-efficient goods;
• Establish and maintain strong relationships with local and foreign suppliers to ensure a smooth procurement process;
• Ensure that potential suppliers adhere to the quality standards, delivery times, and ethical practices.

Task#2 – Field Visits:

• Get familiar with Amel’s centers in order to have a better understanding of the daily operation and asses the needs based on the available material used.
• Conduct meetings with the head of centers in order to have an apprehension of the standards in regards to the quality of material used by the trainers.
• Report the condition of the assets and suggest solutions to improve the quality efficiently.
• Conduct site visits during the installation of sophisticated equipment to make sure that the quality meets the requirements.

Task#3 – Handling Purchase Requests:

• Implement Amel Association International Procurement Procedure and organize the different stages in the purchasing of goods and services;
• Prepare and conduct Request for Quotations, Purchase Requests and review purchase receipts, quotations, bids and proposals…
• Provide recommendations on pricing, sourcing and specifications relating material, goods and services;
• Create and update a pricing list for most commonly used items;
• Analyze the local market and keep a local suppliers database up-to-date corresponding to Amel Association International needs and criteria (quality, price, service, and ethics);
• Follow up on the local and regional transport of merchandise: choice of transport methods and packaging, planning and monitoring of dispatches;
• Ensure accurate stock operations and record keeping.

Task#4 – Stock count

• Maintain a well-organized store with the materials stored in an orderly and clean way;
• Assist Warehouse keeper with a semestrial physical counts of all the material in the store;
• Organize any distribution of merchandise within the projects.

Task#5 –Filing and archiving

• Assure the filing and archiving of everyday logistics documents, storing hard copies, label folders, files, or boxes with relevant data to the procurement.
• Update regularly the online PR tracker.

Qualifications:

• Knowledge, skills and abilities:

• Knowledge of procurement and logistics

• Strong ability to source and develop relationships with vendors
• Knowledge of market and vendors
• Strong personal and time management skills

• Ability to work under pressure
• Computer literacy: MS Office/Excel, Internet browsing and email
• Excellent oral and written communication skills

Education and Experience:

• At least two years of working experience within the field of Procurement.
• A Bachelor degree in relevant field (Business, Logistics, Procurement).