مطلوب المسؤول المالي لدى NGO – DAI

Project Background:

The USAID/Lebanon Trade and investment Facilitation (TIF) Activity will facilitate the export of Lebanese goods and services to generate foreign exchange through investments and business enabling environment reform that simultaneously promote job creation, income generation, and improved livelihoods throughout the country. TIF has three objectives: 1) increased exports of Lebanese goods and services, 2) investment facilitation leading to increased domestic investment, and 3) improved business and investment enabling environment. Communicating results through outreach and sharing knowledge with private and public sectors is a crosscutting objective.

Purpose:

The Finance Administrator will be supporting the finance team by accomplishing the below-mentioned tasks. The individual will be responsible for learning and adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, procedures, controls, and reporting systems.

Responsibilities and Key Tasks:

General Accounting/Financial management

• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Ensures request for payments have appropriate approvals.
• Ensures the timely deposit of cash receipts.
• Responsible for recording and assigning costs based on approved budget in field accounting system (vFER)
• Verifies vendor invoices for accuracy.
• Verifies accuracy of expenses and project accounting codes
• Verifies back up documentation for all project-related transactions and ensures completeness and appropriate review and approvals are documented.
• Conducts daily reviews of backup documentation to ensure completeness accuracy, and full compliance with all regulations and the field Operations Manual (FOM)

Travel Advances & Reimbursements

• Audits travel requests and expense reports for accuracy and compliance
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.

Payroll

• Processes timely and accurate payroll payments for the office and ensures leave balance and payroll taxes are accurate.

Financial Systems

• Uses vFER, DAI’s project management system (TAMIS), Oracle, SharePoint regularly.
• Ensures that voucher files are scanned and uploaded to DAI System for the Electronica archival of financial documentation – SharePoint.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business administration or equivalent required.
• At least 3 years of experience in finance/accounting field
• Organization, prioritization, and detail-oriented skills
• Strong communication skills – both written and oral – in English and Arabic
• Demonstrated ability to manage time, tasks and meet deadlines.
• Willingness to learn about project activities and operational functions to better support the team.