مطلوب Senior Procurement Officer لدى جمعية Ana Aqra

Job purpose

The Senior Procurement Officer is responsible for the efficient coordination of all procurement activities and the supervision of the procurement team in applying the procurement policies and procedures at the association. He/she provides oversight advice and guidance to managers and employees on procurement matters and best practices.

Duties and responsibilities

• Plans and coordinates the procurement activities of field requirements.
• Verifies purchase requests to ensure that all necessary information is filled, clear and sufficient for procurement processing.
• Distributes purchase requests among the team and handles related PRs.
• Leads the process of issuing bids (RFB’s) and collection of quotations in transparent and accountable methods.
• Supervises the bid matrix preparation, bid opening, committee meetings and selection of vendors.
• Issues contracts for vendors with materials and/or services supply controlling all terms including delivery, receipt, warranty, damages and insurance.
• Issues purchase orders in a timely manner.
• Administers the delivery process and follows up with vendors on the timely delivery of products and services.
• Ensures products are received in accordance with Ana Aqra association and donor’s standards.
• Runs the payments and reconciliation processes for all invoices related to procured materials and/or services and resolves value discrepancies.
• Prepares and supports the preparation of procurement memos.
• Prepares and maintains a database for the suppliers and price lists.
• Ensures that all goods and service procurement actions conform to Ana Aqra’s best practices, donor’s rules and regulations, and Lebanese laws.
• Procures products and services to project sites in compliance with project requirements.
• Maintains a tracker of existing and forecasted procurements for the project and regularly updates it.
• Assists staff as needed in creating clear and understandable purchase requests.
• Handles all inventory and assets data
• Prepares budgets for financial proposals
• Reports to upper management the procurement status of projects

Qualifications

• Bachelor’s Degree in Business studies, supply chain management, or any related field.
• Minimum of five years of procurement experience.
• Understanding of the local market trends and supplier networks.
• Understanding of non-profit associations.
• Experience in working with ERP systems.
• Proficiency with MS Word and Excel.
• Ability to integrate and work well within a team.
• Strong time management skills and ability to cope with the pressure of demanding targets and tight deadlines
• High level of individual initiative, planning and good judgment.
• Excellent written and verbal communication skills in Arabic and English.
• Excellent negotiation skills to close the most cost-effective deals and get best value for money.
• Strong analytical and decision making skills.
• Strong interpersonal skills with the ability to work collaboratively with internal and external stakeholders