مطلوب مسؤول مشتريات – بعلبك – – تغطية الأمومة لدى NGO

Function responsibilities include:

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply Officer / Logistics Manager of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting in reception control process with the storekeeper
  • Performing delegated tasks according to his / her activity and as specified in his/her job description

Specific activities:

• Ensure the general functioning of the transport and purchasing activities according to the mission supply guideline
• Supervise the quality of the products and services provided, timeframes and the competitiveness of prices (several quotations), in line with supply guideline.
• Draft and prepare contracts/ service agreements in accordance with the finance and Hr teams
• Request and manage cash advances and settelment for planned purchases on weekly basis
• Schedule peridocal visits to suppliers and field locations.
• Negociating with suppliers and collecting needed documents for finalizing the purchases.
• Perform any other tasks, as requested.

Requirements

Education

• Essential: Lebanese Technical Baccalaureate Certificate (BT3) in administrative and commercial sciences related studies.
• Desirable: Lebanese Technical License Certificate (LT) in administrative and commercial sciences related studies.
• Desirable: University degree in Business Administration related studies.

Experience

• Essential:  A minimum of two (x2) years of previous work experience in a similar position.
• Desirable: Previous experience with local or international Nongovernmental organization (NGO)

Languages

• Essential: Full professional proficiency using the Arabic Language
• Essential: Limited to full professional proficiency using the English language

Knowledge

• Essential: Basic computer literacy (MS-Word, MS-Outlook, MS-Excel)

Competencies

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment.to MSF Principles L1
• Service Orientation L1
• Stress Management L2