الوظائف في لبنان Security & Logistic Assistant

Scope of the Role:

Reporting to the Procurement and Coordinator, the Security & Logistic Assistant is required to plan and prioritize work load on a daily basis ensuring the safety and security and of Islamic Relief’s staff and buildings, and coordinate with the procurement & logistics team to assist the department overall operations.

Responsibilities:

• Ensure the security and safety of IR personnel in the country of operation; in particular by means of developing a security plan containing both an assessment of vulnerability and threats and an active plan to minimise those risks;
• The Security & Logistic Assistant will be responsible for security management as an advisor to the IRL management and will respond to emergency and crises situations where and when needed.
• Co-ordinate and provide training to field staff (Expatriates & Nationals).
• Act as a liaison with local and regional officials, UN, NGO and other agencies regarding security issues in the planning, co-ordination, promotion of, and support for existing and future IRL projects.
• Collect, author, compile and analyse security related reports, SOP’s and humanitarian related security information from multiple sources ensuring that the security posture is current and relevant to the situation on the ground.
• Communicate with relevant government offices and local authorities to facilitate permissions, movements and access of ILRL’s staff to ensure smooth accessibility
• Track and report on relevant incidences, near misses, and the geopolitical situation in Lebanon.
• Support and build the capacity of focal security staff.
• Work with HQ security to insure the proper implementation of security policies and procedures.
• Report all significant security matters to line manager and advise according to the security situations.
• Advise IRL management on clearances for IR staff and their dependants, if applicable, to enter the country whether on mission or on assignment, provided there is a security phase in effect.
• Ensure that all staff members and their dependants are inducted on security protocols, as well as visitors are briefed on existing security measures at the Field Office and in country;
• Work with IRL departments and ISD (International Security Department) at HQ to ensure security framework and policies are in place.
• Give appropriate security directives to staff members in the expectation that they will be adhered
• Finalize the assigned purchase request according to the procurement plan well in time in coordination with program and Logistics team
• Continues follow-up with suppliers and service providers for in time delivery of items and communicate to requisite department accordingly.
• Collect the all invoices from suppliers, prepare the payments documents and submit it to the line manager for verification.
• Organise the transportation and distribution of supplies in coordination with logistics team.
• Assist in the collect of quotation and all procurements matter according to the plan.
• Assist the logistics coordinator with other logistics/security services when necessary.

REQUIRED SKILLS AND EXPERIENCE

• Minimum of 2 years of experience working for an I/NGO is a must
• University degree is a must OR Relevant Working Experience.
• Proven track record of working in a similar capacity with the nation and/or international NGOs in the region;
• Knowledge of gender and gender equality;
• Exceptional writing skills in both Arabic and English languages (French is a plus);
• Knowledge and skills in computer usage including word, excel, power point, and social media;

COMPETENCIES

• Demonstrated capacity field coordination, monitoring and follow up:
• Efficient in meeting commitments, observing deadlines and achieving results
• Calm in stressful situations
• Identifies priority activities and assignments
• Strong organizational and problem-solving skills

• Very Good technical reporting skills.
• Strong planning, communication and coordination skills.
• Ability to work under pressure and within a team.

Islamic Relief considers the welfare and protection of children, young people and people at risk to be paramount to the organization. With a zero-tolerance approach Islamic Relief have is committed to safeguarding people within our programs and projects from Exploitation and Abuse which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Any candidate offered a job with Islamic relief will be expected to sign Islamic Relief Safeguarding Policies and code of conduct alongside to their contract of employment

This TOR may change based on the situation in the field. All staff are expected to show high level of flexibility in order to respond to the ever-evolving situation. Furthermore, he/she can be required to perform other related duties as identified by his/her supervisors.