وظيفة شاغرة project coordinator

Position:              Project Coordinator

Contract:             Full-time

Period:                 July till end of December 2023

Location:             Beirut or North Lebanon

Salary range:     TBD

Brief Description

The Programs Coordinator will be responsible of the quality of implementation of INJAZ Lebanon projects/programs and will:
• Ensure that INJAZ program are being delivered in high quality and according to INJAZ Lebanon’s Program Implementation Standards and donors’ standards
• Support the team in the outreach of youth, the Monitoring & Evaluation, the Finance & Admin team, and the Marketing department of the project
• Ensure that good coordination with all projects’ stakeholder is maintained

Responsibilities

Program implementation and quality:

• Knowledgeable of INJAZ Lebanon implemented program and ensures that it is being delivered according to the Programs Implementation Standards shared by the Regional Office and the donors’ standards
• Develop program materials, objectives, presentations and assessment forms
• Assess appropriateness of program model and content for local area and adapt accordingly when and if needed
• Renew commitment of stakeholders and recruit new ones
• Schedule the implementation in project areas and update them on a daily basis on the delivery sheet
• Organize sessions & study tour activities, events and coordinate with all parties involved
• Manage programs team
• Support in proposal writing
• Manage projects’ budgets
• Gather testimonials from beneficiaries and trainers
• Prepare and deliver training for the trainers
• Always be involved in programs quality and implementation
• Manage contracts, invoices, & seed funds for smooth project operation

Community Partners and Youth Outreach:

• Identify with the programs team community partners for Youth Outreach
• Ensure that good communication & coordination is maintained with community partners (current and identified) and assist in the registration of youth as per agreed targets
• Refer candidates to INJAZ programs/projects

Assist in Trainers & Volunteers’ Management:

• Ensure good coordination and positive relationships with the area trainers and get their regular feedbacks on the project
• Attend the sessions, observe, and give feedback to enhance the quality of the training
• Assess the quality of the training and incubation sessions
• Assist if needed in the preparation of training workshops for project trainers
• Assist in the recruitment, training & evaluation  of Trainers & Volunteers of INJAZ Lebanon

Monitoring & Evaluation

• Collect data for the implemented program (pre-post tests, attendance sheets, pictures, testimonials, trainers’ feedback) for reporting purposes
• Update database, information sheets and insert data collected on reporting sheets
• Assure that all information sheets and delivery schedule are updated at all times
• Work on donors’ reporting

Logistics & Administrative Support

• Coordinate and manage on a daily basis the food of the youth
• Ensure adequate organization of transportation by local partner
• Arrange the Invoices and Receipts of the suppliers and provide them to the finance department on a monthly basis
• Assist the area project manager in identifying and managing project related suppliers and service providers in the region
• Ensure that delivery rooms are well equipped and ready for the implementation
• Ensure availability of all program materials and coordinates with Project Manager on printing requirements
• Organize the project’s logistics
• Oversee that INJAZ  inventory is always up to date

Others:

• Coordinate with the Marketing team
• Attend team meetings
• Undertake other related duties, as assigned or requested by the Project Lead
• Check all required documents (Leaves, EM, TM)

Position Qualifications:

Required:

• Bachelor’s degree in Business Administration, Social Science, Developmental Studies, Public Administration or another relevant field
• 3-4 years of professional experience in education, business or social sector including management experience.
• Previous experience in running an entrepreneurship program is a must
• Sincere interest in the mission of INJAZ Lebanon and in entrepreneurship.
• Knowledgeable of the ecosystem in North (Education, NGOs, Community centers)
• Strong relationship-building and presentation skills
• Ability to work independently and under pressure
• Highly organized and motivated, ability to multitask in a timely manner, team player
• Excellent written and spoken English and Arabic
• Motorized