وظيفة شاغرة Finance Assistant

Main Duties & Responsibilities:

General Finance Admin

• Ensure proper filing of paperwork for all financial transactions processed
• Ensure proper and timely scans of financial transactions and documents onto drobox
• Support the finance team in validating documentation requirements as per donors regulations for all requests for payment under processing
• Support the finance team in following-up with Heads of departments on signatures and approvals for payments, contracts and other documents as needed
• Assist in various administrative tasks as needed (photocopying, filing, scanning, archiving)
• Help in consolidating MECC’s various donor compliance financial requirements to prepare and internal SOP
• Maintain Reporting & Financial scheduler and on a monthly basis, send out emails to HODs and finance on reporting dues for that month
• Maintain projects and contracts with donor list, and update it regularly and send out monthly to HODs to stay on top of all their projects and contractual commitments
• Follow-up on donor agreements for signatures, scanning, filing and logging/reporting
• build the experience and base to grow into an accounting position and assist in payment processing, data entry and other accounting and reporting tasks.
• Assist in any other tasks as needed

HR/Payroll

• Prepare the monthly timesheets and follow-up on signatures and approvals
• Follow-up with employees on vacation leave approvals and lieu days as needed for timesheet preparations
• Maintain and update finance payroll and HR database (which includes pay information, as well maintain their Ministry of Finance #s, and NSSF #s.

Procurement

• Maintain an official supplier database
• Follow-up on supplier documentation and vetting requirements
• Review sufficiency of procurement documentation in line with donor requirements
• Create a contracts log – for all agreements signed by MECC & suppliers and ensure their terms & agreements are fulfilled

Other requirements

• High sense of confidentiality and integrity
• Computer literate with familiarity to Accounting systems and tools
• Strong communication skills
• English and Arabic proficiency both written and verbal