يتطلب رسالة مع الطلب؟:
نعم
توجيهات التقديم:
To apply, please send the following three documents in Word or PDF format to: jobs@act4hope.org and make sure to put in the Subject: Administrative Assistant
- Your CV
- A covering letter telling us why you are interested in the role and explaining how your
knowledge, skills and experience made you a suitable candidate - The names and contact information of two professional references
Deadline for applications: 27 February 2023
Only short-listed candidates will be contacted
البريد الالكتروني للشخص المسؤول:
الوصف:
The incumbent will work under the direct supervision of the financial and administrative manager to perform the following tasks and duties:
Administration:
- Maintain the reception desk at the office and answer general phone calls
- Be responsible for the office inventory
- Maintain general administration files
- Respond to administrative requests from other members of the work team
- Generate emails, reports and memos as needed
- Schedule appointments and meetings as needed
- Take meeting minutes and generate reports as needed
- Provide general support to visitors
- Maintain contact lists
- Draft contracts as needed
Logistics:
- Make travel, transportation, and accommodation arrangements.
- Be responsible for office maintenance and utilities
- Be responsible for office supplies
Human Resources:
- Keep updated employee files
- Maintain leave register
- Handle all HR operations such as entering data into the HR database and personal files and keeping them up to date to facilitate HR processes management.
- Follow up on the related clerical aspects of vacancies and employment such as personnel request forms, posting job ads, and calling candidates for job interviews
- Prepare job offers and personnel contracts
KNOWLEDGE, SKILLS, EXPERIENCE
- University degree in Management, Administration, Business, or a related academic field, or equivalent
- Experience in ticketing and travel arrangements is an asset.
- Legal residence in Lebanon and based in Beirut
- Minimum 2 years of work experience in the management field.
- Proficient in all MS Office software
- Excellent English and Arabic language skills
- Excellent time management skills and ability to multi-task and prioritize work
- Ability to work with a diverse team and under tight deadlines
قم بكتابة اول تعليق