وظيفة شاغرة مطلوب موظف /ة مسؤول إدارة الجوائز

CARE is a leading relief and development non-governmental organization fighting global poverty. Established in 1946, it is now a confederation composed of 14 members and 4 affiliates. In 2016, CARE worked in 84 countries around the world, supporting development and humanitarian aid projects to reach more than 83 million people. While CARE is a large international organization with more than 11,000 employees worldwide, we have a strong local presence: 95% of our staff are nationals of the countries where our programs are run.

The Awards Management Officer is working under the supervision of the Head of Programs to scale up the country office portfolio.  S/he plays a key role in coordinating all new business development opportunities, support program and support departments with grant management. This position is responsible for program reporting, proposal development process, program IM support, and donor mapping.

S/he is a contributor in new program development to ensure CARE’s financial sustainability; coordinating the development and implementation of an effective resource mobilization strategy; creating, identifying, and accessing new funding opportunities; maintaining a consistent standard of donor relationship and high-quality proposal development; and actively seeking to grow income for the CARE country programs through (national, multi country or global) funding opportunities and building partnerships with donors and civil society stakeholders.

2. Reporting Lines

Head of Programs

3. Organizational Relationship

No direct reports.

Works closely with the Program Development and Impact & Implementation teams, finance team, and other colleagues.

4. Specific Duties and Responsibilities

Responsibility 1: Grant Management (50%)

• Coordinate, edit, and support quality assurance of concept notes and proposals in line with identified needs and funding opportunities, in coordination with program staff, finance staff, and the Head of Programs.
• Ensure that the awards management system on the shared drive is effectively maintained and up to date for all awards and sub-awards including Go/No Go process.
• Develop and update a donor mapping matrix, which maps current and potential donors for CARE International in Lebanon, their priorities, policies and anticipated calls for proposals. As part of the process, the Awards Management Officer will also support the Head of Programs and Country Director to build and maintained positive donor relationships.
• Assist program coordinators in CARE Member Partners liaison and communication, as requested.
• Coordinate review and approval of donor agreements and Care internal grants agreements.
• Assist the program in organizing grants opening, progress review and close-out meetings. Preparation for grants openings meetings will include compiling all relevant project documentation while developing summaries of project contracts and proposals.
• Prepare a monthly Award analysis for all secured grants and in-pipeline opportunities ensuring actions taken are highlighted to Senior Management Team at country level and to CARE France.

Responsibility 2:  Donor reporting (40%)

• Take the lead on internal and external reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and CARE requirements. Maintain close collaboration with all relevant departments at country and relevant CARE members in preparation of donor reports.
• Ensure quality information management related to grants by overseeing the regular maintenance of reporting calendars and updating of internal CARE documentation and Grants Unit tools.
• Maintain thorough knowledge of all CARE International in Lebanon grant contracts to ensure understanding of contractual obligations and regulations. This will include reviewing contracts, facilitating grant agreement processes and amendments, and ensuring all contractual milestones are regularly communicated to relevant project staff.
• In close collaboration with the grant unit, ensure the program team understand the contractual obligations and regulations and review donor agreements / CARE internal grants agreements.
• Review narrative report quality and support PMs in report writing as requested by Head of Programs or relevant PMs.

Responsibility #3: Others (10%)

• Help identify potential strategic partners and engage in strategic partnership discussions in close collaboration with the Partnership Manager, as well as support and inform the partner capacity assessment results analysis, identify the gaps and areas where partners’ skills need enhancing.
• In coordination with the MEAL Department, support the evaluation of projects and lessons learned to feed into other proposal development processes and ensure findings are institutionalized.
• In coordination with the IM officer, support the project teams in unifying their filing systems.

OTHER RESPONSIBILITIES AS ASSIGNED BY LINE MANAGER

5. Qualifications / special skills or knowledge

a. Skills & knowledge:

• Experience in both emergency and development contexts, preferably with experience in more than one of CiL’s priority sectors: protection, livelihoods, shelter and emergencies.
• Excellent knowledge of compliance requirements of various types of institutional donors (BPRM, ECHO, EU, USAID, DFAT, SIDA, GAC) and private foundations
• Understanding of the financial aspects of award management and understanding of operations and programming.
• Excellent analytical and writing (English) skills
• Traits/Interpersonal Skills Needed: Ability to work in teams. Ability to work with minimum supervision. Good Time management. Good computer skills. Good Organizational & administrative skills.
• Excellent planning, management and coordination skills, delivering results, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
• Ability to handle confidential information

b. Experience:

At least   1-3  years of relevant experience, especially at NGOs, academic organizations, standard-setting bodies, public agencies focused on development and humanitarian programming in the Middle East

c. Academic background: 

Bachelor degree in one or several of the following areas: business management, statistics, information management, economics, public policy, social sciences or equivalent

1. Languages: English and/ or Arabic are the working language of CARE International in Lebanon.

1. of other languages is an asset.

6. Other contract elements

Benefits: Social security/Health Insurance & Transport allowance.

The direct supervisor reserves the right to adapt this job description at any time during employment according to needs.

Any extension of this contract is dependent on performance review and budget availability.

PSEA and Safeguarding Child policy

CARE International in Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.

CARE International in Lebanon and its employees and stakeholders abide by the CARE International Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.