Please include ” Logistics Assistant ” in the subject line of the email (emails with no subject line will be discarded) – Due to a large number of applicants, only short-listed candidates will be contacted.
Basmeh & Zeitooneh recognize that gender relations and inequalities are fundamental causes of poverty. Principles of equity and social justice require us to work to ensure that everyone has an equal opportunity for expressing and using their potential, irrespective of sex, age, race, color, class, caste, religion, ethnic background, sexual orientation, HIV status, or disability.
Female candidates are encouraged to apply.
Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon, through four community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community.
Basmeh & Zeitooneh has a zero-tolerance policy for sexual exploitation, abuse, and child abuse. Also, fraud, bribery, and corrupt activities.
Basmeh & Zeitooneh (B&Z) is committed to maintaining the security, confidentiality, and privacy of your personal information.
Basmeh & Zeitooneh is committed to safeguarding the well-being of children and upholding the Convention on the Rights of the Child, Basmeh & Zeitooneh maintains a zero-tolerance policy on child abuse.
Job Purpose: To perform administrative and logistics tasks in the community center.
Major Activities
Strategic and Operational:
- Coordinate with the Projects Managers and concerned recipients on delivery of items.
- Handle Logistics & Procurement issues related to the Small Grants Project
- Ensure regular rent, utilities payments (electricity, water, gas, etc.) and running costs are paid
- Assist in the management of inventory, ensuring stock control procedures are adhered to, and maintaining accurate records of inventory movements.
- Ensure that all necessary documentation & transfers are documented, and donor filing is updated
- Ensure compliance with B&Z Logistics Handbook, other B&Z policies and donor requirements in all procedures and processes
- Ensure safe and efficient transport materials/goods
- Prepare accurate and timely monthly reports on asset management,
- and stock / inventory report
- Conduct annual evaluation performance appraisals for the Logistics
- Support & Warehouse Keeper
- Coordination with all service providers in centersIn charge of all the maintenance needed for the center
- Delegating tasks professionally for his team
- Coordination with external helpers for work related issues
- Managing drivers movement in the centers
- Coordinating all the center needs ( refreshment, supplies, utilities..)
- Updating the management with all the market needs
People Management:
Coordinate with various departments and ensure that the requests presented adhere to B&Z’s policies & procedures
Miscellaneous:
On request, perform any other additional duties assigned by the Logistics Officer in order to allow the organization to function optimally.
Key Performance Indicators:
- Applying the code of conducts and the standards of Basmeh & Zeitooneh
- Administrative professionalism ( documentation and filing )
- Assets Management
- Center needs
- Team Leading
- Inventory Accuracy
Delegation of Authority:
Procurement and Logistics Senior Officer
Education & Experience:
- Bachelor Degree in a related field
- Minimum of 1 year of relevant experience in a similar position
Competencies (Key Skills, Behaviors, and Knowledge)
Functional:
Proficiency in inventory software, as well as Microsoft Word, Excel, Outlook
Behavioral:
- Communication Skills
- Ability to multitask and deal with stressful situations.
- Ability to adapt within the working environment.
- Ability to work in a team setting
Reporting: Logistics & Procurement Senior Officer
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